Office Assistant 2

Office Assistant 2Employee Health Service (EHS) is responsible for medical examination services, including pre-employment, fitness-for-duty / return-to-work, and occupational health examinations, for all New York State departments and agencies. In addition, Health Service Nurses perform occupational health screening and immunization services throughout the State. This position will play an important role in helping to ensure the health and safety of employees throughout New York State agencies.The Office Assistant 2 duties in Employee Health Services will include but are not limited to the following:Clerical Support Activities:Completion of typing all Agency Referral and Reinstatement letters and assembling charts for physicians' review and sending final correspondence to Agencies' and Clients.Completion of processing Medical Records requests including reviewing, pulling, copying, and logging of chart documents requested.Completion of Front Desk activities including checking in clients, answering direct phone line as well as assisting answering EHS Main and Administration phone lines, documenting, and distributing incoming faxes.Performs various billing activities such as charge capture and invoice review.Maintaining back up for the main line phones.Data entry of client information into multiple information systems to support Front Desk activities and files client charts daily from an assigned filing section.Providing clerical, administrative and office support including data entry, records maintenance, transaction processing and information retrieval and verificationScheduling Support Activities:Scheduling pre-employment, occupational health, and fitness-for-duty/agency referral examinations.Scheduling and performing clerical activities such as sending correspondence associated with pre-employment candidates.Preparing and sending remediable letters to pre-employment candidates and answering questions from candidates and agencies concerning determinations.Processing and information retrieval and verification.Clinical Support Activities:Assembly of all medical records type for review by EHS clinicians.Pulling medical records for all exam types including OH Clients, preparing charts for fitness-for-duty clients, and mailing and monitoring chest x-rays to clinical staff.Processing incoming Respirator Questionnaire forms.#TeamCivilService is growing and is looking for motivated, forward-thinking employees to join our team to build a dynamic workforce.

The Department of Civil Service is undertaking several initiatives to transform the way the agency delivers services to our partner agencies and to the public, and we are excited to be adding new members to the team. In addition to joining a growing team and agency, employees will also receive a comprehensive benefits package.The Department of Civil Service is the central personnel agency for the Executive Branch of New York State government, serving approximately 150,000 employees. Our mission is to build tomorrow's workforce today by promoting a diverse, inclusive, and talented workforce.

We lead and deliver world-class workforce management strategies by providing innovative solutions based on merit, fitness, and equality of opportunity.Among its duties, the Department:Partners with State agencies to offer workforce recruitment and placement services, including developing minimum qualifications, classifying positions, developing civil service examinations, and administering performance assessment tests.Administers the New York State Health Insurance Program, one of the largest public employer health insurance programs in the nation, serving more than 1.2 million lives.Assists municipal agencies with civil service administration of more than 360,000 local government employees.Oversees the Governor's Program to Hire Individuals and Veterans with Disabilities to place individuals with disabilities in State jobs and the New New York Leaders Initiative Student Intern Program.NOTE ON TELECOMMUTING: DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines.The Department of Civil Service is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to positions may require additional credentials or a background check to verify your identity.