Office Manager

Part-Time Office & HR Administrative Assistant (Bilingual)Schedule: Monday–Friday, 7:00 AM–12:00 PM (25 hours/week) Location: On-site in Nashville, TNGardens of Babylon Landscapes is seeking a proactive, organized, bilingual Office & HR Administrative Assistant to support our day-to-day HR, office, and facilities operations.This is a hands-on role for someone who enjoys keeping things organized, solving everyday problems, and making sure details don't fall through the cracks. You'll work closely with our HR team and other departments across the company, balancing recurring administrative responsibilities with projects and one-off needs.What You'll DoHR & Employee SupportAssist with employee onboarding and offboarding, including workspace setup, equipment coordination, orientation, and welcome materialsMaintain employee files and recordsAssist with employee communications and provide English/Spanish translation support as neededHelp coordinate employee events and staff celebrationsH-2B Employee CoordinationCoordinate travel, housing, utilities, renters insurance, and other logistical needs for seasonal H-2B employeesHelp prepare housing for employee arrivals and departuresCoordinate cleaning, maintenance, furnishing, and other housing needsTrack issues with landlords and property managers through resolutionOffice & Facilities AdministrationWelcome and assist visitors at our Landscape HeadquartersHelp coordinate facility and vendor services such as HVAC, plumbing, electrical, cleaning, waste, utilities, and shared equipmentKeep common areas organized, clean, and well-stockedManage office, safety, medical, and facility suppliesMonitor incoming mail and packages and coordinate outgoing shipmentsProvide administrative support to other departments as neededProjects & Operational SupportTrack assigned projects and one-off issues through completionProvide backup administrative support for operational needs such as phone systems, COI requests, trade shows, basic technology setup, vehicle systems, and other company needsProvide administrative support for insurance claims and related documentation as requestedWhat We're Looking ForBilingual in English and SpanishHighly organized with strong attention to detailProactive and dependable—you follow up without needing to be remindedComfortable managing multiple responsibilities and shifting prioritiesStrong communication and interpersonal skillsComfortable using computers and learning new systemsWilling to jump in and help solve problems as they arisePrior administrative, office, HR, or operations experience preferredAbout Gardens of BabylonGardens of Babylon Landscapes is a Nashville-based landscaping company serving residential and commercial clients throughout Middle Tennessee. Since 2003, we've grown into a diverse team providing landscape design/build, maintenance, and garden center services.Our core values are Safety, Responsibility, Collaboration, Growth, and Ganas (Passion).

We're looking for someone who brings those values to their work and takes pride in helping both employees and operations run smoothly.