Office Administrator

A professional services firm in Suffolk County is seeking an experienced Office Administrator to join their team. The ideal candidate will have 2-4 years of administrative experience within an accounting firm, law firm, or similar professional services organization. This is a temporary to permanent opportunity.

Fully in-office Monday - Friday

Hours: 8:30am - 4:30pm

Pay: $28-30/hr.

Responsibilities:

• Perform general office administration tasks, including scheduling, filing, scanning, and data entry.
• Serve as a professional point of contact for clients, ensuring timely and courteous communication.
• Track and oversee key client deadlines, supporting timely deliverables.
• Draft, organize, and manage engagement letters and client documentation.
• Assist with new client onboarding and administrative setup processes.
• Support professional staff with workflow coordination and task follow-ups.
• Maintain confidentiality and securely handle sensitive information.
• Ensure office organization and operational efficiency through proactive support.

Requirements:

• Bachelor's degree required, with a focus on administrative or related fields preferred.
• Minimum of 2-4 years of experience in administrative roles within an accounting firm, law firm, or similar professional services environment required.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills with a client-focused approach.
• Ability to manage multiple priorities and deadlines in high-volume periods.