Office AdministratorAre you someone who thrives in fast-moving environments, loves building systems, stays ahead of the details, and takes pride in being the backbone of smooth operations? If so, this opportunity is made for you.We are a dynamic, multi-company organization made up of three high-performing event logistics and staffing companies and one innovative, technology-driven startup. Together, our teams support hospitality operations, large-scale events, workforce solutions, and cutting-edge tech development. At the core of everything we do is operational excellence - and that's where you come in.We're looking for an exceptional Office Administrator who is ready to grow into a leadership-level role.
You'll begin part-time, working closely with our brilliant Office Administrator, learning the systems, culture, and rhythm of our companies. Later this year, you will transition into a full-time, lead role while she is on maternity leave - giving you ownership, responsibility, and the chance to truly shine.If you want a role that blends structure with innovation, numbers with communication, and admin precision with leadership impact, this role offers it all.What You'll Be Doing (Your Day-to-Day Impact)1. Financial Administration & AccuracySupport accounts receivable & accounts payableManage coding, expense tracking, and vendor/client communicationAssist with monthly financial close with our accounting partnersPrepare organized expense summaries and insights directly for the CEOEnsure financial records are accurate, timely, and audit-ready2. Invoicing & Payroll (The Heartbeat of Our Service-Based Business)Prepare and deliver weekly invoicing for multiple companiesCoordinate weekly payroll with the Staffing Management teamDouble-check timecards, rate accuracy, and billing rulesMaintain strict confidentiality with sensitive payroll information3.
Office Operations & OrganizationOrder supplies, track inventory, and coordinate basic facilities needsMaintain internal documents, forms, SOPs, and shared drivesEnsure onboarding/offboarding packets are complete, accurate, and stored properlyImprove internal processes for efficiency and clarity4. Calendar & Communication ExcellenceManage and coordinate calendars for senior leadersSchedule meetings across time zones and across companiesPrepare agendas, reminders, follow-up notes, and document packetsDraft clear, professional internal and client-facing communications5. Project Management (Where You Become Indispensable)Assist with and lead internal projects such as:Software implementationsProcess auditsOnboarding workflow redesignSOP creation and updatesTrack deliverables, follow up on action items, and ensure deadlines are met6. Leadership Support & Cultural AlignmentBecome a trusted right-hand to company leadershipParticipate in daily huddles with clear updates and next stepsEmbody and reinforce AlohaHP values:ServiceLearningGrowth mindsetSolution orientationIntegrityProfessional excellenceWhat Makes You a Strong FitYou will thrive here if you:Have 2+ years of administrative or operations experienceLove structure, organization, spreadsheets, and systemsAre proactive - you notice what needs to be done before being askedAre excellent with Google Workspace (Sheets, Docs, Drive, Gmail)Can learn tools like QuickBooks, Expensify, Bill.com, ATS/HRIS systemsCommunicate clearly, professionally, and confidentlyStay calm under pressure and keep things moving forwardWant to grow into a bigger leadership roleThrive in a fast-paced, entrepreneurial environmentEnjoy supporting multiple teams and balancing different prioritiesBonus: Experience in staffing, hospitality, events, operations, or startups?
Hours, Pay & GrowthStart part-time: 20–25 hours/weekTransition to full-time: 40 hours/week after your 90-day CEO reviewWeekly pay: $18/hourLong-term opportunities for growth across multiple teamsGet hands-on experience with high-level operations, multi-company structure, and leadership workflows