Office AdministratorLocation: North Plainfield, New JerseyCompany: Avantier – Premium Custom Optics ManufacturerBase Salary: $50,000 - $65,000About Avantier Inc.At Avantier, you won't just "have a job"—you'll work on real, cutting-edge technology used in aerospace, defense, and life sciences. We are a global photonics company (25+ years), specializing in custom optical design, engineering, and manufacturing for high-tech industries worldwide.Position OverviewAvantier is seeking an experienced Office Administrator to support daily office and operational activities. We are looking for someone who has previously worked in a similar role and can confidently manage administrative tasks, communication, inventory coordination, and follow-ups in a fast-paced environment.
The ideal candidate is organized, proactive, detail-oriented, and comfortable managing multiple priorities while communicating effectively across teams.Key ResponsibilitiesPrepare packing slips, invoices, and related documentationManage emails, follow-ups, and internal/external communicationPrioritize tasks based on urgency and business needsMaintain office procedures, records, and organizational systemsAssist with inventory tracking and office supply coordinationHandle incoming phone calls and route inquiries appropriatelySupport managers and cross-functional teams with daily operationsIdentify and communicate issues proactivelyAssist with ad-hoc operational, administrative, and office tasks as neededQualifications2+ years of experience in an office coordination, administrative, or operations support roleExperience with invoicing, documentation, inventory management, and phone handlingStrong written and verbal communication skillsProficient in Microsoft Office (Excel, Outlook, Word)Strong organizational and time management skillsAbility to multitask and work independentlyHigh attention to detail and accuracySelf-motivated with a proactive mindsetWhy Join AvantierCompetitive compensation and full benefits (Medical, Dental, Vision, 401k)Opportunity to work in a growing high-tech industryCollaborative, hands-on environment with real impactAdditional InformationWork Hours: Monday–Friday, 9:00 AM – 6:00 PMWork Location: In-person (5 days/week)Job Type: Full-timeCompensation: $50,000.00 - $65,000.00 per year