Office AdministratorWe are seeking a highly organized and proactive Office Administrator to support our daily operations and enhance our workplace environment. This role is central to maintaining smooth office functionality, supporting leadership, and driving internal and external communications—including social media and digital presence. If you enjoy wearing multiple hats, thrive in a fast-paced environment, and take pride in creating an efficient and welcoming workplace, this role is for you.Key ResponsibilitiesProvide front office support including greeting visitors and managing incoming callsMaintain a clean, organized, and professional office environment Manage office supplies, kitchen inventory, and vendor coordinationHandle mail distribution, scanning, copying, and correspondenceSupport meeting logistics, conference room setup, and internal eventsAssist executives with scheduling, calendar management, and travel coordination.Maintain accurate records, files, and confidential documents.Track subscriptions, memberships, and administrative expensesCommunications & Social Media (15%)Manage company social media platforms and content calendarsCreate and publish engaging posts, graphics, and promotional materialsAssist with newsletters, internal communications, and announcementsUpdate and maintain company website content and basic SEOSupport digital tools such as QR codes and LinktreeProject & Event Support (15%)Assist with company projects and initiatives to ensure timely completionCoordinate company events, retreats, and team-building activitiesSupport customer outings, industry events, and registrationsManage promotional items, corporate gifts, and employee recognition effortsCollaborate with marketing partners and vendorsAdditional Responsibilities (20%)Handle ad hoc administrative tasks, interruptions, and special projectsCoordinate office improvements, maintenance, and renovationsSupport community engagement and corporate initiativesQualificationsMinimum 1 year of relevant administrative or office experienceStrong written and verbal communication skillsKnowledge of social media platforms and content creationExperience with Canva (preferred) and video editing (a plus) Proficiency in Microsoft Word and ExcelAbility to work across all levels of an organizationStrong organizational, multitasking, and problem-solving skillsCore CompetenciesPersonal Accountability: Takes ownership of responsibilities and outcomesPlanning & Organization: Prioritizes effectively and manages time efficientlyResilience: Adapts quickly and maintains productivity under pressureProblem Solving: Uses logical thinking to resolve challengesSelf-Management: Works independently with minimal supervisionWork EnvironmentCorporate office settingOccasional day travel to satellite offices or project locations may be requiredEOE/M/F/Disabled/Veteran/DFSP