People Architects is leading a search for an Office Administrator & Scheduling Coordinator on behalf of an established, family-owned monument manufacturer and installer located in the Bronx and serving the greater New York area. If you enjoy keeping schedules organized, tracking important details, helping customers, and making sure nothing falls through the cracks, this could be a great next step. We welcome experience in office administration, scheduling, customer service, order processing, billing, or service coordination. You'll help keep a small, close-knit office running smoothly while coordinating customer orders, delivery schedules, and installation paperwork. Your administrative skills will be especially important in tracking deadlines, maintaining accurate records, and keeping customers and the internal team informed.
Delivery and installation coordination is a central part of the position. You'll organize the schedules, records, and communication that help drivers and installers complete their work on time. Answer calls and emails and assist business customers, including cemeteries, funeral homes, and monument dealers. Keep customers informed about timing and help resolve questions or changes. Handle filing, data entry, light billing, and invoicing support. Maintain both digital records and paper files. Experience managing detailed administrative work, schedules, customer orders, or service requests. Clear, professional phone and email communication. Comfort with Microsoft Office and basic spreadsheets for data entry and tracking; Willingness to work with both digital tools and paper-based processes. An adaptable, collaborative approach and comfort working in a small, informal, family-owned office. Ability to work fully on-site in the Bronx during the approximately 7:00am–4:00pm schedule.
Experience in delivery scheduling, dispatch, routing, or installation coordination is helpful, but it is not required. Administrative experience involving time-sensitive work and careful follow-through is relevant preparation for this role.
Medical insurance that is 100% employer-paid, with no employee payroll deduction.
Training in the company's industry-specific processes and requirements.
This position is fully on-site in the Bronx, approximately 7:00am–4:00pm. The office is located within a five-minute drive of I-95 and the Hutchinson River Parkway.
People Architects and our clients are equal opportunity employers and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Applicants for employment with any of People Architects' clients will never be asked to provide money, even if reimbursable, as part of the job application or hiring process.
Office Administrator & Scheduling Coordinator - Onsite in bronx at Unknown Company
This position is listed as full time and onsite.