Office Administrative Associate

Office Administrative AssociateThe Division of Dental Hygiene at The Ohio State University College of Dentistry is seeking an Office Administrative Associate to support its academic programs and operations.Position SummaryThe Office Administrative Associate provides high-level administrative support to the Chair of the Division of Dental Hygiene. This role requires independent judgment, discretion, and the ability to manage both routine and complex administrative functions with minimal supervision.Key ResponsibilitiesSupport the Division Chair in daily operations and strategic initiativesEnsure timely completion of division goals, projects, and deadlinesRepresent the Chair and Division to college leadership, students, external organizations, and community partnersResearch & ReportingResearch and analyze programs, policies and procedures, operational dataPrepare and maintain reports and documentation using network and cloud-based systemsBudget & Financial ProcessesMonitor and manage division budgets across multiple funding sources in conjunction with the ChairInitiate financial transactions, including spend authorizations, travel arrangements, expense reimbursementsScheduling & CoordinationManage the Chair's calendar and meeting schedulesCoordinate complex meetings involving multiple stakeholdersMaintain shared calendars for classrooms and conference spacesOffice & Program SupportPerform advanced administrative tasks, including document preparation and collaboration, file and data management in cloud-based systems, handling confidential information, support personnel and documentation processes, assist in program planning and clinical exam coordination, provide guidance and task direction to coworkers, assist faculty with classroom technology issues, assist the Chair and any Search Committee Chair with faculty recruiting including meeting organization, interview scheduling, compliance documentation tracking through web based tracking services and committee and college-wide surveysCommunications & ComplianceManage division website and social media presenceCompile and update materials, including clinic manuals, booklists, published resourcesEvents & Special ProjectsPlan and coordinate division events and activitiesCollaborate with other departments on shared initiativesFacilitate logistics for special events and programsAdditional DutiesIdentify and implement process improvementsPerform other duties as assignedTarget Pay Range: $21.35 - $27.88 (based on education and relevant experience)Additional Information:Minimum Qualifications: High School diploma or GED. Certification or vocational training may be required.

Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.Location:Postle Hall (0024)Position Type:RegularScheduled Hours:40Shift:First ShiftFinal candidates are subject to successful completion of a background check.

A drug screen or physical may be required during the post offer process.The university is an equal opportunity employer, including veterans and disability.