Office/Administration

Office/Administration needs 5 years’ experience
Requires:
• Specific Skills Needed: below is a brief description
• Event planning, reservation management, and on-site support
• Coffee, Nespresso, water equipment and plant maintenance and oversight
• Food service operations
• Office and kitchen supply inventory management
• Special projects (executive visits, desk equipment relocations, space adjustments, EA task ownership)
• Administrative services, including, but not limited to:
• Conference room administration
• Team-specific supply orders
• Shipping and printing requests
• Business card and gift card orders

Duties:
• Coordinate audio-visual equipment and prepare facility for meeting (including Skype, WebEx, teleconference and VTC)
• Prepares coffee and set out snacks as needed
• Establish and maintain par levels for all required basic office supplies, including water and coffee, throughout the building
• Manage, maintain, clean, and organize Supply stops and Storage areas, including re-fill of coffee and water machines (Copier/Kitchenette)
• Responsible for the acquisition of conference room supplies (snacks, pens, notepads, flip chart)
• Assist with special projects as needed e.g. employee desk moves
• Create and maintain office phone list and desk assignments
• Track Customer personnel moves
• Preparing business correspondence, agendas, and presentations, using Microsoft Office
• Scheduling, coordinating and catering ordering for meetings, events and other similar activities