N-6 Principals Administrative Assistant

N-6 Principal's SecretaryPosition Summary Under the general supervision of the school Principal, provides administrative secretarial and clerical assistance of a confidential and responsible nature. Coordinates various functions, answers public inquiries, assists and relieves the Principal of detail work so that he/she may maximize attention to the process of education and educational administration.Essential FunctionsServes as a central point of communication, handling phone calls, emails and in-person inquiries with professionalism and efficiency.Interact with staff, parents, students and community members with a welcoming and helpful demeanor.Demonstrate advanced proficiency in using office software for data entry, word processing and generating reports while embracing modern technology.Efficiently handle incoming and outgoing mail and manage electronic correspondence as needed.Create, format and manage various documents including letters, memos, reports, purchase orders and school newsletters using modern office technology and software.Complete financial tasks, including preparing budgets, deposits, purchase orders, writing checks, reimbursements, reconciling statements and maintaining balanced financial records within student activity accounts using digital tools and software.Produce monthly, quarterly and year-end financial reports as needed.Orders and maintains office supplies as needed in accordance with standard operating procedures.Monitor staff attendance records and coordinate daily substitutes for student-based staff to include teachers, paraprofessionals and nurses through Absence Management software.Maintain a schedule of appointments while coordinating meetings, conferences, interviews and all other functions associated with the Principal's calendar.Work closely with the district registrar in effort to coordinate student registration and enrollment process.Performs extra duties, assignments and routine administrative functions as assigned by the building principal or designee.Required Knowledge, Skills and AbilitiesHigh school diploma or equivalent required.Previous experience in administrative support or related roles is preferred.Considerable knowledge of office management and standard operating procedures.Knowledge of budgeting, accounting, and general bookkeeping procedures.Ability to work in an office setting subject to interruptions with heavy traffic flow and work volume.Ability to plan, prioritize, organize and multi-task in a fast-paced environment.Ability and willingness to learn and develop skillsets while applying new technology and software tools.Ability to distinguish between public and confidential information and handle appropriately both in and out of school.Equipment Operation and Physical RequirementsOperate a range of standard office equipment, including personal computers, printers, scanners, digital communication tools and modern software applications.Must be able to sit or stand at a desk for extended periods, walk as needed, and comfortably operate various office equipment and digital tools.Ability to perform manipulative skills such as writing, collating, and typing with speed and accuracy for long periods of time.DisclaimersThis job description lists typical examples of work and is not intended to include every job duty and responsibility specific to a position. An employee may be required to perform other related duties not listed on the job description provided that such duties are characteristic of that classification.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.