Metabolic Assistant
Company: WMC Advanced Physician Services PC
City/State: Hawthorne, NY
Category: Clerical/Administrative Support
Department: Genetics
Union: No
Position: Full Time
Hours: Monday - Friday 8:30a-5p
Shift: Day
Req #: 48566
Posted Date: Jul 21, 2026
Hiring Range: $20.58-$25.87
Apply Now
External Applicant link ( Internal Applicant link
Job Details:
Job Summary:
Provide a wide variety of administrative support to Advanced Medical Genetics Practice, including coordination of care for patients served in the practice.
Responsibilities:
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Manage/schedule all interactions/appointments for patients/individuals with Metabolic Disorders managed at our center based on protocol &/or medical need on an ongoing basis including but not limited to clinic visits, transportation, translation, obtaining results & arranging follow-up.
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Document any and all activities related to the patient that occurs in the clinic or by phone in the electronic medical chart.
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Function as the liaison between the patients/families and the Medical Genetics team.
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Schedule appointments & prepare all follow-up lab requisitions including special tests according to protocol and communicate with the families accordingly.
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Collect results and visit reports from outside laboratories and providers in a timely fashion and communicate with the Medical Genetics team as needed.
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Function as an advocate and the contact person for the IMDC families to assure continued optimum care especially for our Spanish-speaking families.
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Generate & maintain a system for obtaining insurance authorization for enteral formulas, medications, clinic visits, including letters of medical determination/necessity.
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Send provider letter to patient’s MD with copy of lab results, if appropriate, particularly with patients who have been referred by Newborn Screening (NBS).
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Collect, organize, and update pertinent information in the electronic medical records for all IMDC patients especially for new and NBS referrals.
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Create and modify documents such as reports, memos, and letters as needed to help with patient management.
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Maintain confidentiality in all aspects of the job.
Coscore: N/A Qualifications/Requirements:
- Experience:
computer proficient with working knowledge of word processing, spreadsheets, and data management software with prior experience in a medical office.
- Education:
Associates Degree, required. Bachelor’s Degree preferred. In Lieu of Bachelors, 3-5 years of equivalent combination of related experience
Licenses / Certifications:
Other:
Proficiency in Spanish is a must. (speaking, writing and reading). Highly organized, detailed orientated, reliable and possess the ability to work independently and efficiently; the ability to screen and prioritize tasks is essential
About Us:
WMC Advanced Physician Services PC
Benefits:
We offer a comprehensive compensation and benefits package that includes:
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Health Insurance
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Dental
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Vision
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Retirement Savings Plan
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Flexible Savings Account
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Paid Time Off
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Holidays
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Tuition Reimbursement
Apply Now
External Applicant link ( Internal Applicant link
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