Medical Records Coordinator

Now Hiring: Medical Records Coordinator$ 19.81 – $ 24.64 / Hour | Weekly Pay | Benefits Eligible Every Other Weekend RequiredKeep Care Connected. Keep Records Accurate. Keep Compliance Strong.At Elderwood at Burlington, we believe that exceptional care depends on accurate, timely, and complete information.

As a Medical Records Coordinator, you play a vital behind-the-scenes role in supporting resident care, regulatory compliance, and the smooth operation of our 150-bed skilled nursing and subacute rehabilitation facility.Your work ensures that clinical teams, administrators, and regulatory partners all have the information they need to deliver safe, high-quality care every day.If you're organized, detail-oriented, and passionate about supporting healthcare operations, this is a meaningful opportunity to make a real impact.Why Work at Elderwood?Weekly Pay ScheduleCompetitive Pay RatesGas Allowance Stipend (eligible commuting employees)Shift DifferentialsFerry ReimbursementTuition Assistance ProgramEmployee Referral Bonus Program401(k) with Employer MatchComprehensive Medical, Dental & Vision InsurancePaid Time Off (PTO) & Holiday BenefitsSupportive, team-focused work environmentOpportunities for growth within a respected healthcare organizationMedical Records Coordinator OverviewAs a Medical Records Coordinator, you will manage and maintain resident medical records to ensure accuracy, completeness, and compliance with all regulatory requirements. You will support census reporting, quality assurance initiatives, and documentation processes that are essential to both resident care and facility operations.This role requires strong organizational skills, attention to detail, and the ability to work closely with nursing, business office, and leadership teams.Be the Backbone of Accurate, High-Quality CareBehind every great care experience is accurate information that keeps teams aligned and residents protected. As a Medical Records Coordinator, your precision and organization directly support resident safety, compliance, and quality outcomes.If you're looking for a role where your attention to detail truly matters, we invite you to apply today.Join Elderwood at Burlington and help ensure our care stays connected, compliant, and exceptional.ResponsibilitiesWhat You'll DoValidate and maintain daily census information and submit census activity reports to the Business Office or designated departmentsSubmit required census reports to state agencies on a weekly or as-needed basisRetrieve and manage monthly reports from CMS and other regulatory systemsOrganize, review, and analyze medical records for discharged residents to ensure accuracy and completeness prior to filingPrepare documentation and reports for Quality Assurance & Performance Improvement (QA & A/QAPI) initiativesMaintain closed medical records, ensuring proper storage, accessibility, and compliant destruction per policyMaintain physician/NP scheduling and assist with related coordination tasksManage role assignments for physicians and nursing staff within electronic systems (e.g., HPN or similar platforms)Support regulatory compliance by ensuring documentation is accurate, timely, and audit-readyAssist with investigations, audits, and record retrieval as neededIf applicable, supervise and support Medical Records Assistant(s), including onboarding, training, scheduling, evaluations, and performance oversightCollaborate with interdisciplinary teams to ensure seamless communication and documentation flowQualificationsWhat We're Looking ForHigh School Diploma or equivalent requiredMinimum of two (2) years of long-term care experience requiredStrong computer skills, including Microsoft Office and database systemsKnowledge of medical terminology preferredEducation or training in medical records management leading toward RHIT certification preferredStrong attention to detail, accuracy, and organizational skillsAbility to manage multiple priorities in a fast-paced healthcare environmentExcellent communication and teamwork skillsCommitment to confidentiality, HIPAA compliance, and regulatory standardsThis position requires regular interaction with residents, coworkers, visitors, and/or supervisors.

In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.EOE StatementWE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.