Medical Practice Coordinator

Job Title: Medical Practice Coordinator – Orthopedic & Spine Specialty (Direct Hire)

Job Details

• Employment Type: Full-Time, Direct Hire
• Location: Boca Raton, FL (and surrounding South Florida clinics)
• Workplace Type: On-Site (100%)
• Industry: Healthcare / Medical Practice / Orthopedics & Pain Management
• Compensation: $25/hr + Comprehensive Benefits

About the Opportunity

Randstad has partnered with a premier, independent specialty medical practice serving South Florida to place an experienced, patient-centric Medical Practice Coordinator.

This is a direct-hire role with an agile private practice environment known for collaborative culture, manageable work-life balance, and patient-first care. If you have solid experience managing front-office patient workflows, navigating health insurance eligibility, and coordinating specialty clinical care, this is an immediate opening with quick interview scheduling.

Key Responsibilities

• Patient Intake & Registration: Greet incoming patients, manage digital check-in workflows, verify patient demographics, and confirm photo ID and insurance cards.
• Insurance Verification & Authorizations: Review commercial, Medicare, and private insurance benefits, confirm network status, verify authorization/referral requirements, and educate patients on co-pays, deductibles, and out-of-pocket balances.
• Financial Administration: Accurately collect copays, coinsurance, and outstanding balances at check-in/check-out; perform daily reconciliations and end-of-day register closing.
• Full-Cycle Care Coordination: Cross-train between Check-In and Check-Out. Coordinate physician orders for imaging (MRI, X-ray) and physical therapy, collect injection consents, and upload outside imaging discs to the PACS system.
• Chart Preparation & Scheduling: Prepare electronic charts ahead of clinic schedules, coordinate follow-up appointments, and ensure smooth interdepartmental communication between front office, Medical Assistants, and Board-Certified Specialists.

Qualifications & Requirements

• Experience: Minimum 1–2+ years of administrative front-office experience within a private practice, clinic, or outpatient medical facility (Orthopedics, Spine, Pain Management, or Physical Therapy experience is a major plus).
• Technical Skills:
• Hands-on proficiency with Electronic Health Record (EHR/EMR) systems (eClinicalWorks / eCW highly preferred).
• Familiarity with digital intake platforms (e.g., Phreesia) and PACS imaging upload software is advantageous.
• Insurance Acumen: Demonstrated knowledge of medical insurance eligibility, HMO/PPO referral guidelines, and co-pay/deductible collections.
• Core Strengths: Professional demeanor, active listening, detail orientation in fast-paced environments, and strong team communication.
• Languages: English fluency required; bilingual proficiency in Spanish is a strong advantage.
• Education: High School Diploma or GED required; associate degree or medical administrative certification is a plus.