Materials Coordinator

Material CoordinatorAre you interested in working for an industry leader named one of the Orlando Sentinel's Top 100 Workplaces in Orlando for the 6th year in a row? The DiSTI Corporation, located near the University of Central Florida, is a leading provider of graphical user interface software and customized 3D training solutions. Since 1994, our software products and professional services have pioneered the advancement of user experience for Fortune 500 companies, the U.S.

military, and clientele from around the globe. Our software serves the automotive, aerospace, medical, and training markets, and continues to expand into new markets as consumers increasingly expect consistent device experience across all facets of their daily lives.This is an onsite role in our Orlando office.Position OverviewThe Material Coordinator manages procurement, inventory control, logistics, and supplier relationships to support engineering and production operations. This role ensures timely availability of materials, parts, and equipment while maintaining cost efficiency, regulatory compliance, and effective cross-functional collaboration.Key ResponsibilitiesProcurement & OrderingSource materials, parts, and components per Bills of Material (BOMs)Request quotes (RFQs/RFPs), negotiate pricing and terms, and compare vendor proposalsCreate Purchase Requisitions in Costpoint and coordinate with Accounting to issue Purchase OrdersMaintain approved vendor lists and standardized equipment listsInventory & LogisticsTrack stock levels, tag assets, and maintain asset lists in CostpointMonitor Customer Furnished Equipment (CFE) and Government Furnished Equipment (GFE)Perform cycle counts and inventory auditsReceive, inspect, log, and stock incoming hardwareExpedite deliveries, coordinate shipments, and ensure material readiness for productionSupplier & Cost ManagementMaintain vendor relationships and track supplier performanceResolve quality issues, process returns (RMAs), and onboard new suppliersProcess invoices in BILL.COM and coordinate with accounting for payment approvalsTrack material costs against budget and identify cost-saving opportunitiesSupport proposal and cost estimating teamsCompliance & DocumentationMaintain material traceability records and certificationsEnsure compliance with DFARS and other contract requirementsMaintain QA ISO audit requirements and documentationUpdate material status in ERP/MRP systemsCross-Functional CoordinationInterface with Engineering on design changes and Engineering Change Orders (ECOs)Support Production with material readiness and communication constraintsCollaborate with Systems Engineering, Quality, and Program Management teamsValidate hardware specifications and provide ROM estimatesQualificationsExperience with procurement, inventory management, or supply chain coordinationProficiency with ERP/MRP systems (Costpoint experience preferred)Strong negotiation and vendor management skillsKnowledge of government contracting requirements (DFARS) and compliance standardsExcellent organizational, analytical, and communication skillsKey SystemsCostpoint (ERP/MRP), BILL.COM, Asset Management System, Microsoft Office SuitePhysical and Other Requirements:Ability to work at a computer for extended periods and participate in regular communications with remote and local teams.Occasional travel may be required according to project needs.Please note that this job description is not intended to be a comprehensive list of all activities, duties, or responsibilities required of the employee in their role.

Duties, responsibilities, and activities are subject to change at any time, with or without notice. DiSTI is an Equal Opportunity Employer that values a diverse workforce. We give consideration for employment to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Due to contract requirements, only US citizens are eligible for this role.