Marketing Proposal SpecialistWood, Patel & Associates, Inc. (WOODPATEL), the #1 ranked civil engineering firm in Arizona, is seeking a Marketing Proposal Specialist to lead and manage the firm's proposal process from start to finish. This role is highly visible and plays a critical part in positioning the firm for success through strategic, high-quality, and client-focused submittals.The ideal candidate is an organized, detail-oriented professional with strong communication skills who thrives in a deadline-driven environment.
This individual will serve as a central coordinator between internal teams and external clients, ensuring all proposals, qualifications, and presentations are executed with consistency, accuracy, and professionalism.Primary ResponsibilitiesOwn and manage the full proposal lifecycle from kickoff through submission for RFQs, RFPs, and SOQsServe as the central coordinator between technical staff, leadership, and deadlinesDevelop, edit, and assemble compelling proposal content, including project descriptions, resumes, and narrativesEnsure compliance with all client requirements, including formatting, content, and submission guidelinesManage proposal schedules, deadlines, and deliverables to ensure on-time, high-quality submissionsCoordinate and prepare client-facing materials and presentations, including interview decks and logisticsMaintain and update proposal databases (resumes, project sheets, boilerplate content)Manage client and vendor registrations and prequalification requirementsSupport business development efforts by tracking opportunities and assisting with pursuitsIdentify opportunities to improve proposal processes, quality, and efficiencyRequirementsBachelor's degree in Marketing, Communications, Journalism, or related field preferred. Industry experience may replace this requirement.3+ years of experience managing proposals in the A/E/C industryProven ability to manage multiple deadlines and priorities simultaneouslyStrong writing, editing, and organizational skills with exceptional attention to detailAbility to work independently while collaborating across teamsAdvanced proficiency in Adobe InDesign and Microsoft OfficeGraphic design and presentation development experience a plusRequired proficiency with Microsoft Word, PowerPoint, and Outlook; working knowledge of Adobe Photoshop, Illustrator.BenefitsCompetitive pay with performance-based bonus opportunitiesGenerous PTO plan with paid holidaysHealth, Dental, and Vision coverageFlexible schedule including half-day Fridays401(k) with employer matchingCompany-paid LTD/STD/Life InsuranceEmployee Assistance ProgramIn-house training and mentorship programsEmployee appreciation eventsWOODPATEL is committed to our community and as such we match employee contributions to St. Mary's Food Bank Alliance, the world's first food bank, founded in Phoenix, Arizona.WOODPATEL is an equal opportunity employer that recognizes the value of a diverse workforce.
All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, pregnancy, disability status, or any other characteristics or status protected by governing laws.