Marketing & Communications Coordinator

Communications & Administration CoordinatorSupports the Portsmouth Communications and Administration team by executing tactical communications activities and providing day-to-day administrative support. This role focuses on content formatting, publishing, coordination, and organizational tasks that enable efficient delivery of internal communications and site initiatives. Working under close guidance, this role helps ensure communications are accurate, timely, and aligned with site and global standards while supporting the team's operational needs.Key Responsibilities:Internal Communications SupportAssist with drafting, formatting, and publishing content for internal communications channels (e.g., intranet articles, newsletters, digital signage) in alignment with team directionSupport updates and maintenance of the Portsmouth intranet (CoLab), including posting content and ensuring pages are current and accurateProofread and edit communications materials for clarity, consistency, and adherence to corporate style guidelinesCompile content submissions from stakeholders and prepare them for review and publicationSupport the execution of internal communications campaigns (i.e., events, volunteerism, etc.) by preparing materials in alignment with team directionAdministrative & Operational SupportProvide general administrative support to the Communications and Administration team (e.g., scheduling meetings, managing calendars, tracking deliverables)Maintain communication calendars and shared documentation to support planning and reportingAssist with coordinating logistics for site events, meetings, and communications activitiesSupport data tracking and reporting by compiling basic metrics (e.g., engagement data, participation tracking)Other duties as assignedQualifications:Education & ExperienceAssociate's or Bachelor's degree in Communications, Business Administration, or a related field preferred0–2 years of experience in communications, administrative support, or a related roleSkills & CompetenciesStrong written and verbal communication skills with attention to detailBasic copyediting and proofreading skillsHighly organized with the ability to manage multiple tasks and deadlines concurrentlyProficiency in Microsoft Office (Word, PowerPoint, Excel)Familiarity with SharePoint, intranet tools, or content management systems preferredStrong collaboration and customer-service mindset when working with internal stakeholdersAbility to work under close supervision and follow established processes and guidelinesEEO: "Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."