Marketing/Administrative Assistant

Marketing/Administrative AssistantAt Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 110 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to design the infrastructure and buildings that improve the world!We are currently seeking a highly motivated Marketing/Administrative Assistant to coordinate and produce proposals, presentations, brochures, and other marketing collateral as well as perform administrative and office support activities.

This position will provide support to multiple people and offices.Responsibilities include, but are not limited to, reviewing requests for proposals to determine the required format, information, and approach to meeting proposal specifications. In addition, the candidate will coordinate with the graphics team, project manager, and project team to create the elements of the proposal for submission to the client. Must be well organized, detail oriented, high energy, and responsive with excellent writing and proofreading skills.

In addition, the candidate will need to support word processing, report formatting, filing, and other office support duties.Assist with the development and production of proposalsAssist with the development of presentationsSchedule and assist with facilitation of public meetings and outreachCoordinate with marketing, administrative, human resources, graphics, recruiting, and accounting staff from other officesWord process documents and produce reports as neededAssist office staff with administrative needsSchedule and book travel arrangementsSchedule and maintain fleet vehiclesOrganize and plan office functionsSchedule and coordinate internal and external meetingsProcess data and informationDistribute incoming mail and prepare outgoing mail and packagesField phone calls, receive, and direct visitorsOnboard new staff membersCoordinate lunch and learnsReconcile petty cashOrder and maintain office suppliesLog shop drawings, submittals, RFIs, and change ordersCoordinate and manage workflow according to project deadlinesEdit specifications and technical documentsSet up and maintain project files (electronic and hard copies)Other duties as assignedRequired Qualifications:Bachelor's degree in marketing, English or other relevant degree required0-4 Years of relevant experienceAbility to work overtime to meet project deadlinesSelf-motivated, confident, energetic, and creativeAbility to meet tight deadlinesAttention to detailExcellent organizational skillsAbility to prioritize and multi-taskEffective time management skillsDemonstrated written and oral communication skillsDemonstrated ability to work independently and in a teamAbility and willingness to work cooperatively with and in support of othersAbility to maintain appropriate interpersonal relationships with employees, peers, and othersHigh degree of discretion dealing with confidential informationProficient in business and technical writing and editingProficient in desktop publishing software (such as InDesign, Illustrator, Photoshop)Proficiency with Microsoft Office (Word, PowerPoint, Outlook, and Excel), TEAMS, and Adobe InDesignPreferred Qualifications:Experience with Deltek VisionExperience with proposal coordinationExperience working for an architecture, engineering, or construction firmBenefits:Flexible work schedule optionsCompetitive salaryLeave accrual and paid holidaysHealthcare benefitsGroup Life Insurance, as well as additional optional life Insurance, short and long term disability insuranceFlexible spending accounts for medical and dependent care reimbursement401(k) Retirement PlanTuition ReimbursementEmployee Assistance ProgramParental and maternity leave benefitsWRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws.The expected compensation range for this position is $45,000.00 - $85,000.00. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate's relevant knowledge, training, skills, work location, and/or experience.Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future.

WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)**** Not accepting resumes from 3rd party recruiters for this position ****Position # 3454#LI -Onsite #LI - Entry-Level