Marketing/Admin Assistant

Part-Time Operations & Marketing Assistant

Location: Tulsa, OK (Hybrid – coworking space and occasional remote work)

Hours: 10–15 hours per week (flexible weekday schedule)

Compensation: $18–25/hour, depending on experience

About Us

The Impeccable Nanny Agency is a boutique nanny placement agency serving busy professionals and families since 2020. We are passionate about providing exceptional service and creating an outstanding experience for both our clients and caregivers.

We're looking for a highly organized, dependable, and tech-savvy Operations & Marketing Assistant who enjoys creating order, learning new systems, and helping a small business grow.

We're looking for someone who is organized, detail-oriented, and enjoys keeping projects moving.

Responsibilities

Operations

• Update candidate bios and profiles

• Schedule interviews and send reminders

• Follow up with candidates regarding documentation and next steps

• Organize and maintain Google Drive files

• Create and update spreadsheets

• Enter and maintain accurate data

• Upload job postings to various platforms

• Assemble client welcome packets

• Prepare printed marketing materials and mailings

Marketing Support

• Create Canva graphics using existing brand templates

• Organize webinar registrations and attendee lists

• Assist with email marketing campaigns

• Prepare postcards and direct mail campaigns

• Assist with social media scheduling

• Support other marketing projects as assigned

Administrative Support

• Organize digital files and documents

• Help improve workflows and processes

• Maintain accurate records

• Assist with special projects that help the business operate efficiently

Qualifications

We're looking for someone who:

• Is exceptionally organized and detail-oriented

• Enjoys checklists, systems, and keeping projects organized

• Communicates professionally by phone and email

• Learns new software quickly

• Is dependable and follows through on commitments

• Is comfortable working independently

• Has strong Google Workspace skills

• Has experience with Canva

• Maintains confidentiality and professionalism

Bonus Qualifications

Experience with any of the following is a plus:

• Google Workspace

• Canva

• Trello

• CRM systems

• Social media scheduling tools

• Small business operations

Ideal Candidate

This position is ideal for someone studying or experienced in:

• Business Administration

• Marketing

• Communications

• Human Resources

• Hospitality

• Office Administration

We also welcome experienced administrative professionals looking for flexible part-time work.

What We Offer

• Flexible weekday schedule

• Variety of interesting work

• Opportunity to learn marketing and business operations

• Collaborative, supportive work environment

• Meaningful work helping families and caregivers

• Opportunity to grow with a successful and expanding small business

If you're someone who loves organization, enjoys supporting a growing business, and takes pride in doing things well, we'd love to hear from you

Compensation details: 18-25 Hourly Wage

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