## Marine Services Billing CoordinatorApplylocations: Stow, OHtime type: Full timeposted on: Posted Yesterdayjob requisition id: R9104EnviroScience, Inc.Full time RegularThe Marine Services Billing Coordinator plays a crucial role in supporting the Marine Services operations team by managing administrative tasks, financial processes, and logistical coordination. This role ensures that all Marine Services run efficiently, with a strong focus on accurate financial management, resource allocation, and regulatory compliance.**Essential Duties & Responsibilities****Time and Expense Entry for On-Call Divers*** Accurately record time and expenses for on-call divers to ensure timely and precise compensation.* Maintain detailed logs and reports for review and audit purposes.**Marine Services Billing and Aging Follow-Up*** Manage the billing process for Marine Services, ensuring invoices are issued promptly.* Prepare billing/invoices and project administration* Monitor accounts receivable and follow up on aging invoices to ensure timely payment.**Cost-Plus Billing*** Implement and oversee cost-plus billing procedures, ensuring that all costs are accurately captured and invoiced.**Marine Services Travel and Logistics*** Coordinate travel arrangements for Marine Services personnel, including booking transportation, accommodations, and related logistics.* Ensure that all travel complies with company policies and budget constraints.**Marine Services Project Costing*** Provide detailed cost reports to management for project evaluation.**Weekly Project Quote/Project List*** Prepare and maintain a weekly project quote list, ensuring all quotes are updated and distributed to relevant stakeholders.* Track project progress and update the project list regularly.* Report billable hours for the group on a weekly basis**Expense Entry for Full-Time Marine Services Personnel*** Manage and record expenses for Marine Services personnel, ensuring compliance with company policies.* Prepare expense reports for review and approval.**Paycom & Overtime Approvals*** Manage Paycom entries and approve overtime for Marine Services personnel, ensuring accuracy and compliance with labor laws.* Collaborate with HR and payroll to resolve any discrepancies.**Marine Services Insurance Payroll Fund Reporting*** Prepare and submit Marine Services insurance payroll fund reports, ensuring accuracy and compliance with regulatory requirements.**Requirements****Minimum Qualifications:*** **Education:** High School Diploma* **Experience:** Minimum of 3-5 years of experience in a similar administrative role, preferably within the Marine Services or environmental services industry.**Preferred Qualifications:****Experience:*** Over 5 years of experience in administration or a related field.* Experience with HCM and finance management systems.* Proficiency in MS Office Suite, especially Excel.* Experience with financial management software and accounting systems.* Strong analytical skills with a focus on financial data.**Desired Skills:*** High level of accuracy in managing financial records and documentation.* Ability to identify and resolve issues related to billing, logistics, and project management.* Excellent verbal and written communication skills, with the ability to interact effectively with clients and team members.* Ability to manage multiple tasks and adapt to changing priorities in a fast-paced environment.* Strong focus on client satisfaction and relationship management.* Strong organizational and time management skills.**Additional:****Department & Division:****Exempt Status\*:** Non-exempt**Reports to\*\*:** Marine Services Director**Works with Inside Company:**Marine Services Staff, other Admins**Works with Outside Company:**Marine Services and Cost-Plus clients for billing**Working Conditions:**Primarily an office setting**Supervisor Responsibilities:** none**Physical Requirements:**Ability to sit for extended periods.**Travel Requirements:**Minimal travel\*This position is classified as non-exempt based on the job duties.\*\*The company reserves the right to make changes to the reporting structure for this position due to business needs.
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