Manufacturing Administrative Coordinator

Manufacturing Administrative CoordinatorThe Manufacturing Administrative Coordinator provides hands-on administrative and operational support to the Director of Manufacturing and the manufacturing leadership team. This role is responsible for coordinating schedules, documentation, reporting, and day-to-day administrative needs that support efficient manufacturing operations. The position works closely with cross-functional teams and spends time supporting activities on and adjacent to the manufacturing floor.

The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced manufacturing environment.Duties and Responsibilities:Provide administrative support to the Director of Manufacturing, including calendar coordination, meeting scheduling, and preparation of materialsAssist with preparing reports, presentations, meeting agendas, and tracking action itemsMaintain organized electronic and physical files for manufacturing documentation, procedures, and recordsSupport internal communication by distributing information, updates, and follow-ups as neededSupport day-to-day manufacturing administrative needs, including coordination with production, engineering, quality, supply chain, and financeAssist with tracking production schedules, labor reports, training records, and attendance documentationHelp manage and organize work orders, change documentation, and other manufacturing-related recordsProvide administrative support on the shop floor as needed to assist leadership and production teamsCompile and update routine reports related to production metrics, staffing, and operational trackingPerform data entry and validation in ERP, manufacturing, or tracking systemsAssist with gathering documentation for audits, reviews, and compliance activitiesCoordinate meetings, take notes, and distribute follow-up items for manufacturing leadership and operational meetingsAssist with maintaining standard administrative processes and workflowsIdentify opportunities to improve administrative efficiency and organization within manufacturingSupport implementation of new tools, templates, or tracking methods as directedRequired Qualifications and Skills:High school diploma or equivalent required; associate's degree preferred3+ years of administrative or operations support experience in a manufacturing, production, or industrial environmentStrong organizational skills with the ability to manage multiple tasks and shifting prioritiesProficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)Strong attention to detail and follow-throughAbility to work effectively in a manufacturing environment, including time spent on the shop floorDesired Qualifications and Skills:Experience supporting manufacturing leadership or operations teamsFamiliarity with production schedules, work orders, and manufacturing documentationExperience working with ERP or manufacturing systemsComprehensive Benefits & Perks:Health & Wellness: Choose from three health, dental, and vision plans - including a 100% employer-paid option covering both employees and their families.Paid Time Off: Enjoy 120 hours of PTO, 80 hours accrued plus an additional 40 hours of holiday break pay in addition to Christmas Eve, Christmas Day, and New Year's Day off.Life Insurance: $25,000 employer-paid life insurance policy, with the option to purchase additional coverage for employees and their families.Supplemental Coverage: Access optional benefits such as Critical Illness, Hospital Indemnity, Accident Insurance, and Critical Illness with Skin Cancer coverage.Health Savings Account (HSA): Take advantage of a tax-advantaged HSA to manage medical expenses.Retirement Savings: 401(k) with a company match to support your financial future.Paid Holidays: Enjoy 9 paid holidays throughout the year.Work Environment: A casual dress code, complimentary snacks, and a welcoming company culture.Ideal Location: Work in an area that offers an outstanding quality of life - a perfect place to live, work, and play!Company Overview:Empirical Systems Aerospace, Inc (ESAero) is a leader in aerospace engineering, product development, and manufacturing, dedicated to delivering high-quality, innovative, and cost-effective solutions to the industry. We specialize in cutting-edge system design, rapid product development, precision manufacturing, comprehensive testing, and technology demonstrations to support the evolving needs of the aerospace community. Committed to excellence, on-time delivery, and continuous growth, we invest in infrastructure to expand our manufacturing and aftermarket capabilities while maintaining the highest standards of engineering services.At ESAero, we don't just build products, we engineer solutions that propel the aerospace industry forward.**This position is fully on-site at ESAero in San Luis Obispo, CA**ESAero is an equal opportunity employer.

E-Verify participation required for employment. Must present proof of authorization to work in the United States. Must be able to pass background check and drug test Pay Range: $26hr–$31/ Hourly Non-Exempt