Legal Secretary - Litigation

Legal SecretaryAllen Matkins, a law firm with over 285 attorneys, was founded with deep roots in real estate and has leveraged that foundation to grow and build prominent litigation, corporate, tax, labor and employment, land use, and environmental practices allowing us to partner with clients across myriad industries and markets. For nearly 50 years, Allen Matkins has worked with clients drawn to us by our reputation for market-leading solutions, pragmatism, exemplary quality, approachability, and our unparalleled network of contacts and connections in business and government. Our firm's success is driven by our commitment to hiring and developing top talent, ensuring a team that delivers exceptional work and service to our clients.

We are guided by our core values: our people are our most important resource; we have a commitment to quality work, all the time; and we work as a team with each other and with our clients - we foster camaraderie.Under general supervision, the Legal Secretary performs complex and specialized trial litigation secretarial and clerical support duties related to the specific work and functions of the assigned attorney(s). The Legal Secretary is highly skilled in providing executive-level support and ensures a high standard of client relations and client satisfaction in all aspects of the role.Essential Duties and Responsibilities:Complete assignments including drafting, revisions and finalization of correspondence, pleadings (including tables of authorities), court forms, memoranda, and redline comparisonsConflicts checks, opening new client matters and obtaining conflicts waivers, if necessaryDraft and serve discovery documentsPrepare and send correspondence and/or emails to clients and/or opposing partiesAssist attorneys with arranging and preparing for depositionsAssist with trial preparation and trial supportCalendar relevant datesProcess vendor invoices, organize files, prepare expense reports, and manage attorney monthly billingsArrange for travel, meetings/depositions (in office or out of office); and remote court appearancesState, civil, complex federal and appellate filings (manual and/or electronic, where applicable) and service of pleadingsMaintain and organize physical and electronic attorney files in accordance with department policies, practices and proceduresAttend training sessions as required or requested by the FirmProduction, including creation of flash drives and/or pdf of same for transmittal to client, along with hard copiesRetrieval and assembly of exhibits and hearing binders, as neededProvide peer supportEducation and/or Experience:High school diploma or equivalent; college degree preferred5-7 years of law firm experience at a litigation desk preferredQualifications:Ability to work through complex document markups and instructions in a timely mannerAbility to multi-task, manage and process workflow timely and accuratelyExtensive knowledge of Federal and State court electronic filing systems, PACER, ADR and JAMS mediation processesKnowledge of various court rules on the state and federal levelsAbility to communicate effectively with clients, attorneys, co-workers and managementMinimum typing speed of 70 wpmProficient in Microsoft Suite, including, but not limited to Word, Excel, Adobe and OutlookProficient in iTimekeep or similar time entry softwareAdvanced proficiency in NetDocs or similar programsFamiliarity with Aderant or other accounting software is a plusProficient in Forms Workflow or other Judicial Council programs to efficiently access necessary court formsMust be a team player, proactive, flexible, organized and able to work under pressureOther Duties:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.EEO Statement:Allen Matkins is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression.California Consumer Privacy Act:We will collect the personal information you provide in connection with this application as well as information included with any other document(s) you provide us.

We may use this information to evaluate your application and consider you for employment with Allen Matkins. We may share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Allen Matkins, we may use this information to provide you with the benefits of your employment.

Our employees' personal information is governed by our Privacy Policy, available at Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.Compensation:Allen Matkins is an Equal Opportunity Employer and offers a competitive compensation & benefits package. The anticipated base salary range for this full-time role is $80,000.00 - $110,000.00 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job-related skills, qualifications, and location.