Legal Recruiting Admin Coordinator

Legal Recruiting Admin CoordinatorPolsinelli does not accept unsolicited resumes from search firms or agencies. Please, no phone calls or emails. At Polsinelli, What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you! Polsinelli is searching for a Legal Recruiting Admin Coordinator to support lateral attorney recruiting and law school engagement for the firm.The Legal Recruiting Admin Coordinator will interact regularly with the Legal Recruiting Team, attorneys, candidates, external recruiters, and be a proactive representative of the firm. A successful candidate will have strong interpersonal, verbal and written communication, time management and organizational skills. Additional skill sets include the ability to exercise sound judgment and professionalism, demonstrated experience working both independently as well as collaboratively as part of a team, and the ability to prioritize workload to manage multiple responsibilities. This position will be in one of the following offices: Kansas City, St. Louis, or Chicago.Core responsibilities include supporting lateral attorney and law student recruiting by entering candidate information, maintaining candidate records and status updates in the applicant tracking system (ViRecruit), and applicable candidate trackers on a daily basis. Coordinating candidate screening and full round interviews, including scheduling and related communications with candidates, interviewers, and external recruiters. Monitoring virtual interviews (through Zoom). For in-person/in-office interviews, coordinating conference room reservations, including video conferences, across time zones, and when applicable, greeting candidates upon arrival and escorting them to the conference room. Drafting and distributing meeting invitations for lateral candidate discussions, preparation calls, and other recruiting-related meetings; attending candidate preparation calls, taking detailed notes, and preparing draft summaries for review and distribution to relevant stakeholders. Monitoring, collecting, and following up on interviewer feedback throughout the recruiting process and maintaining accurate candidate status information. Maintaining lateral candidate and recruiting matter folders in iManage, ensuring materials are organized and current. Drafting correspondence and notifications to support the candidate offer process. Assisting with onboarding activities for lateral attorney hires, including coordinating information and communications with candidates and internal stakeholders. Assisting the recruiting for and the running of the Summer Associate Program in various offices including, but not limited to, providing support to the Recruiting Committee in assigned office(s), facilitating law school job fairs, scheduling on-campus interviewing, developing relationships with law school career services departments and organizing/attending outreach events to enhance the firm's brand at target law schools as needed. Collaborating with and supporting the members of the Legal Recruiting team. Conducting research projects and other special assignments, as requested. Maintaining a high level of confidentiality at all times.Qualifications include a Bachelor's degree required. A minimum of two (2) years of legal recruiting experience.

Experience with an Applicant Tracking System (viRecruit, LawCruit, or equivalent) is preferred. A minimum of three (3) years in previous law firm (or equivalent professional) experience is preferred. Must have strong proficiency with Microsoft Outlook, Word, Excel, and PDF software (Kofax PDF or Adobe equivalent) and possesses the aptitude to learn other applications as defined by department needs. The budgeted salary range for this position is $80,000 - $95,000. As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits. Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.