Legal Billing Specialist

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Our client is seeking a diligent and experienced billing coordinator to join their team on a contract basis. This role will assist in managing billing activities for a designated portfolio of legal professionals and clients.

• Full-time: M-F
• Hybrid (3 days onsite)

Responsibilities:

• Develop in-depth understanding of client-specific billing arrangements, including terms, rate structures, and invoicing preferences.
• Generate and process invoices promptly and accurately, aligning with contractual agreements and discount terms.
• Utilize best practices to review, format, and distribute billing drafts and finalized invoices to clients.
• Ensure all submissions, especially electronic invoices, meet client-specific documentation and timeline requirements.
• Manage invoice revisions and billing adjustments promptly to maintain smooth cash flow and client satisfaction.
• Oversee billing activity for assigned attorneys, providing regular updates on outstanding billables and aged accounts.
• Collaborate with legal support staff and leadership to escalate and resolve overdue or disputed charges.
• Recommend financial write-offs where collections are no longer feasible or practical.
• Respond to information requests regarding billing details, account balances, accruals, and transaction discrepancies.
• Act as an advisor on billing protocols, policies, and compliance measures for internal and client-facing communications.
• Generate and distribute reports detailing unbilled hours and expenses for active matters.
• Review and resolve underpaid invoices by identifying discrepancies and following up accordingly.
• Leverage data tools (such as Excel and internal dashboards) to fulfill ad hoc reporting and data analysis needs.
• Support cash application by identifying and resolving unidentified payments efficiently.
• Help staff and attorneys resolve time entry and matter allocation issues.
• Coordinate with the Pricing Team for review and approval of any proposed alternative billing structures.
• Maintain accurate records of billing procedures, key deadlines, and client-specific preferences.
• Assist with legal audit responses by promptly providing requested financial records and account details.

Qualifications:

• 2+ years of experience in a professional services firm
• Proficiency in billing systems like 3E, Elite, or Aderant
• Demonstrated analytical and problem-solving capabilities
• Strong collaboration and communication skills with a professional demeanor
• Client-focused mindset with the ability to manage multiple tasks in a dynamic, fast-paced environment
• Able to operate independently and handle sensitive information with discretion
• Flexibility to work extended hours during peak periods to meet billing deadlines

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Accounting/Auditing

• Industries

  Staffing and Recruiting

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