Legal Administrative Assistant - 3+ Yrs Experience - Defense Litigation - Cleveland, OH

Legal Administrative AssistantThe law firm of Marshall Dennehey seeks a full-time Legal Administrative Assistant with 3+ years of experience to join its Cleveland, OH office.Job DescriptionPerform secretarial and clerical dutiesOpen mail for attorney and log time on time sheet as necessaryEnter attorney time sheets into computer on a daily basisAnswer telephone, giving non-legal information when possible, refer call to attorney and take messagesTranscribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as requiredMaintain files, assisting with filing or request file clerk assistance from office manager/floor supervisor when necessaryResponsible for scheduling depositions and various other meetings and appointmentsIn emergency may have to deliver or collect documents for attorney at courthouse, other law offices, etc.Make travel arrangements and hotel reservations for attorneyMaintain attorney diary systemPerform additional duties as requiredEducation & Experience RequirementHigh school diploma or equivalent (associate's or bachelor's degree preferred).3+ years of experience in litigation support or as a legal assistant/paralegal.Prior law firm experience, particularly in civil litigation.Technical & Legal Skills RequirementProficiency in drafting, formatting, and proofreading legal documents (motions, pleadings, discovery, correspondence).E-filing expertise in state and federal courts (including PACER, CM/ECF, and specific state court e-filing systems — for Ohio, knowledge of the eFiling Portal is critical).Familiarity with court rules, deadlines, and local procedures.Experience managing discovery processes (document production, organizing exhibits, managing deposition transcripts).Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).Familiarity with legal practice management software (e.g., iManage, FileSite, Clio, ProLaw).Familiarity with transcribing dictation (occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required)Proficiency in scheduling depositions and various other meetings and appointmentsOrganizational & Administrative SkillsAbility to calendar and track court deadlines accurately.Strong file management skills (electronic and physical files).Ability to manage multiple cases and prioritize tasks under tight deadlines.Excellent verbal and written communication skills.Professional AttributesHigh attention to detail and accuracy.Ability to work independently with minimal supervision and as part of a team.Discretion in handling confidential information.Professional demeanor with clients, court staff, and colleagues.Compensation range: $50,000 - $70,000The posted compensation range for this position is negotiable dependent upon experience level. Marshall Dennehey is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.Marshall Dennehey is not accepting unsolicited resumes from search firms for this position.Firm offers a sound future, competitive salary, and an excellent benefits package.Qualified candidates should submit cover letter, resume and salary requirement for consideration.We are an Equal Opportunity Employer AA/M/F/D/V.