Lead Payroll Specialist

Lead Payroll SpecialistJob Title: Lead Payroll Specialist FLSA: NonexemptReports to: Payroll Supervisor Pay Grade: Clerical/Para 8 Dept./School: Payroll Department Calendar Days: 226 Donaldson Administration Building Revised: Primary Purpose The Lead Payroll Specialist compiles and prepares regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.QualificationsHigh School Diploma from an accredited high school or GEDSpecial Knowledge/SkillsKnowledge of basic payroll accounting proceduresAbility to maintain accurate and auditable recordsAbility to use software to create spreadsheets, databases, and do word processingProficiency in keyboarding and file maintenanceStrong attention to detail and problem-solving skillsAbility to work with numbers in accurate and rapid manner to meet established deadlinesEffective organizational, communication, and interpersonal skillsExperienceMinimum three (3) years of payroll accounting experienceMajor Responsibilities and DutiesPayroll AccountingPrepare accurate district payroll for distribution to employees following established proceduresReceive and audit time sheets for all district employees Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net payBalance payroll earnings and deductions; initiate related transfers of funds and depositsMaintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirementsOversee garnishments, child support, court documentation, and other legal documentsResolve minor issues and answer payroll related questionsEnsure compliance with applicable payroll lawsTrain and/or assist new and current payroll staffData EntryPrepare and post all payroll changes including payroll deductions, extra duty pay, professional dues, leave days, and final payPayroll Records and ReportsCompile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and time and attendancePrepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors' Act (FICA), Medicare, Texas New Hire Reporting, and Worker's Compensation CommissionOtherCoordinate and train new and current timekeepers with the timekeeping systemPrepare reports for administratorsWork cooperatively with human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported Resolve payroll problems and inquiriesRespond to requests from financial institutions regarding verification of employmentMaintain confidentiality of informationFollow district safety protocols and emergency proceduresPerform other duties as assigned by the Payroll SupervisorAn evaluation shall be completed in writing at least once during the course of each school year. Work EnvironmentTools/Equipment Used: Standard office equipment including personal computer and peripheralsPosture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twistingMotion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds)Environment: May work prolonged or irregular hoursMental Demands: Work with frequent interruptions to meet established deadlines; maintain emotional control under stressThis document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.