LAUNCH Program Administrative Assistant

LAUNCH Program Administrative AssistantHuntsville, AL 35802OverviewLevel: Experienced Position Type: Full Time Job Shift: 1st Shift (Monday-Friday) Education Level: High School Diploma Travel Percentage: Up to 25% Category: Admin - ClericalLAUNCH Program Administrative AssistantJob Description: The LAUNCH Administrative Assistant provides receptionist and administrative support duties of moderate complexity for the LAUNCH Team. Knowledge of Microsoft Office and proficiency with computer applications is required, along with customer service experience. This position will be working Monday - Friday, 8:00AM - 5:00PM.What you will be doing:Answer phones, route calls, and take messages for staff.Develop flyers, promotional pamphlets and other media for the public.Compile, maintain and submit reports in a timely fashion as required.Maintain records in regard to program financials, budget, budget projections for grant proposals.Calculate budget line items, salary and fringe amountsTrain new staff on submitting required information and forms.Assist manager in event preparations and other administrative tasks.Retrieve payroll data to ensure accurate calculations submitted regarding LAUNCH employee information.Ensure payment is received on submitted, approved invoices.Work closely with the accounting manager regarding submitting monthly reports on expenditures.Submit updated information to the program manager for submission of contract amendments.When needed, transport clients to events.Keep program manager informed of all program concerns, issues, liabilities, etc.Attend meetings, training courses and LAUNCH sponsored events.Complete other duties as assigned.This job description is only a summary of the typical functions of the job and is not designed to be an exhaustive or comprehensive list of all possible duties, tasks, or responsibilities that are required of the employee as they may change, or new ones may be assigned at any time with or without notice.QualificationsWhat we are looking for:High School Diploma or equivalentExperience with grant writing preferredExcellent 3-year driving record & reliable transportationExcellent verbal and written communication skillsGood organizational and documentation skillsFamiliar with computers and Microsoft Office SuiteCustomer Service experienceBenefitsWhat we offer:Competitive medical, dental, and vision premiumsState Retirement participation through RSA plus an optional 457b plan with a company matchNine (9) paid holidays throughout the yearAbility to continually accrue up to 15 days of PTO a year (unused rolls over)Company-paid Group Life and AD&D insurance and Long-Term DisabilityLicensure reimbursementTuition discounts through learning partnerships with Athens State University, Capella University, and Wallace State Community CollegeWe are compassionate towards those impacted by behavioral health disorders.We are dedicated to one another through collaboration and teamwork.We are optimistic problem-solvers who do what it takes to get the job done.