Kansas City Office ManagerThe Kansas City Office Manager position consists of a variety of responsibilities, including maintaining all office services for our Kansas City office, coordinating logistics for onsite meetings and events, providing administrative support for company-wide and local programs and initiatives, and supporting our People & Operations group as needed. This person is an integral part of our operations team, working to help us achieve our goal of making Global Prairie one of the most innovative, healthy, employee-friendly, and growth-oriented companies in the world, while also providing a world-class experience for all employee-owners, clients, and other guests who step into our Global Prairie Kansas City office.This position is a fully onsite position, working from our Kansas City office Monday - Friday from 8:30am - 5:00pm each week.Global Prairie was built on purpose to help organizations deliver on theirs. Inspired by the belief that business should be a force for good in the world, Global Prairie re-invented the typical marketing agency model, embedding purpose into our business from day one. We operate at the intersection of marketing strategy, creativity and technology, delivering deep, innovative thinking – quickly.
Because we don't operate as a traditional agency in terms of process, structure or output, we look for team members with an entrepreneurial spirit who embrace innovation and are comfortable working with best-in-class leaders.Everyone at Global Prairie shares the following characteristics:CollaborativeOptimisticResilientFlexibleCuriousCommunity-minded and philanthropicStrong candidates for this specific role will demonstrate:Outgoing and friendly demeanorTrustworthiness and reliabilityProactive approach, with ability to follow-throughDetail-orientationStrong organizational and planning skillsProblem-solving skillsExcellent time management skills, with keen ability to multitask and prioritize workExceptional written and verbal communication skillsEssential functions and qualifications include:Manages office services, facilities, and efficiencies in our Kansas City office by ensuring office operations and procedures are organized, correspondence is controlled, and clerical functions are properly executed and maintainedServes as primary point person for all Kansas City office related responsibilities and tasks i.e., answering phone, building maintenance, shipping & receiving, orders, equipment, and errandsManages all day-to day Kansas City office tasks; dishes, mail, stocking coffee bar, replenishing snack offerings, general cleaning and organizing, office supplies (ordering/stocking), parking, watering plants, coordinating floral orders, and all building maintenance/repairs /issuesFosters strong relationships with vendors, service providers, and Global Prairie partners i.e., property management, caterers, couriers, transportation services, florists, and other building service providersManages shipments (incoming and outgoing) for other Global Prairie offices and remote employee-ownersProvides excellent support and friendly service to all Kansas City office visitors and guestsIn collaboration with our People & Operations group, helps to design and implement office policies and procedures, to ensure local and company-wide efficienciesManages and coordinate company-wide calendar and the schedule of events for local meetings and eventsLiaises with all appropriate vendors and Global Prairie employee-owners to ensure all onsite meetings and events run smoothly and clients and guests have a world-class experienceManages all onsite meetings and events in our Kansas City office, including but not limited to preparation, set-up, tear down and follow-up processesAssists with onboarding and offboarding tasks and assignmentsCollaborates with People & Operations on special events i.e., employee-owner birthdays/anniversaries, milestone celebrations, annual holiday parties, client happy hours, onsite community events, etc.Manages client, community partner, and employee-owner appreciation giftsSupports technology vendor with organization and distribution of hardwareManages Kansas City office renovations, as assignedSupports People & Operations group with variety of tasks as neededProvides administrative support (calendar management, travel management, expenses, etc.) for leadership team, as neededAssumes additional responsibilities/duties, as assignedAdditionally, the ideal candidate meets these qualifications:Proficiency with Microsoft Office 365Knowledge and comfort working with MacOSKnowledge and ability to provide basic conference room/audiovisual (AV) support to onsite Kansas City team members and guests, as neededBasic understanding of virtual meeting platforms such as Microsoft Teams, Zoom and Webex to support meeting launch and basic troubleshooting, as needed.Experience with the following applications is not required, but would be preferred:Zoho (Expense Management)Sortly (Asset Management)Dropbox (Content Management and Collaboration)BambooHR (Human Resource Information System)What Global Prairie Offers:We are a purpose-driven global marketing firm founded on the belief that business should be a force for good in the world. Driving measurable, impactful results for organizations committed to making the world a better place is not simply the work Global Prairie does for its clients — it is the bedrock principle on which the company is built. As a Public Benefit Corporation, a top 1% certified B Corporation (B-Corp), and a 100% employee-owned company, we meet rigorous standards of social and environmental performance, accountability and transparency.We are a team of smart, driven individuals who partner with our clients to create positive change. Our shared commitment to making the world a better place unites us.
In addition, we recognize and celebrate our individual strengths and contributions.Our culture is best-in-class. With generous, industry-leading benefits, supportive and progressive employee programs, collaborative office environments, and top percentile compensation packages, the culture at Global Prairie is unparalleled. And, due to our proud status as a 100% employee-owned company, each member of the Global Prairie team stands to personally benefit from Global Prairie's success.Physical demands and work conditions include standing, walking, lifting, pulling, pushing, kneeling, reaching, stooping, talking, hearing and use of repetitive motion. Light work is required of this position, occasionally lifting or moving objects between 10-20 pounds.
The visual acuity of this position requires the ability to operate a motor vehicle. This position will not be substantially exposed to adverse environmental conditions.Creativity, great ideas and lasting impact come from diverse teams. Global Prairie is proud to be an equal opportunity employer.Expected Compensation Range: $55,000-$75,000