Junior Payroll Administrator

Junior Payroll Administrator

Job Title: Junior Payroll Administrator

Department: Finance & Accounting / Human Resources

Reports To: Payroll Manager / Senior Payroll Specialist

Location: Oakbrook, IL / Hybrid

Job Type: Full-Time

Job Summary

RHM is seeking a detail-oriented, organized, reliable Junior Payroll Administrator to join our payroll team. In this role, you will assist with the day-to-day processing of company payroll, maintain accurate contractors pay records, and support the finance and AR/Billing teams with payroll administration.

This is an entry-level position ideal for someone looking to build a career in compensation, payroll operations, or corporate finance.

Key Responsibilities

Payroll Administration & Processing

• Assist with weekly processing of employee payroll, ensuring accurate calculation of hours worked, wages, tax withholdings, expenses, deductions, etc. or off-cycle processing.
• Review timecards, timesheets, and attendance records for accuracy and resolve minor discrepancies with location admins.

Compliance & Reporting

• Maintain confidentiality regarding all employee payroll and compensation data in strict adherence to data privacy regulations.
• Assist in reconciling payroll reports prior to final approval and disbursement.
• Help prepare routine payroll summaries, journal entries, and reconciliation reports for the accounting team.

Employee Support & Administration

• Serve as a primary contact for routine employee inquiries regarding pay stubs, direct deposit details, tax forms, garnishments, and time-off balances.
• Escalate complex payroll or compliance issues to the Payroll Manager or HR lead when appropriate.

Qualifications & Requirements

• Education: Associate or bachelor’s degree in business or Human Resources, or a related field (or equivalent experience).
• Experience: 0–2 years of experience in an administrative, entry-level accounting, or HR support role. Previous payroll exposure is a plus but not required.
• Technical Skills:
• Proficiency in Microsoft Excel (basic formulas, VLOOKUP, data filtering, and formatting).
• Core Competencies:
• Attention to Detail: High degree of accuracy in working with numerical data.
• Communication: Clear and empathetic verbal and written communication skills.
• Integrity: Strong moral compass and commitment to handling sensitive, confidential information.
• Time Management: Ability to meet strict, recurring deadlines in a fast-paced environment.

Preferred Qualifications

• Basic understanding of local, state, and federal wage/hour laws (FLSA regulations, overtime rules, etc.).
• Working toward professional certification (e.g., FPC - Fundamentals of Payroll Certification) is a major bonus.
• Familiarity with major HRIS and payroll platforms (e.g., ADP Lyric, UKG, or Sage) is preferred.

Benefits & Perks

• Comprehensive medical, dental, and vision insurance options and employer paid life and disability insurance.
• 401(k) retirement plan with company match.
• Paid Time Off (PTO) and paid company holidays.