IT Admin Assistant

Executive Administrative SupportProvides strategic executive-level support to the Chief Information Officer (CIO) and IT leadership team. Oversees a wide range of administrative, financial, and operational functions on behalf of the department. Serves as a key liaison with internal and external stakeholders, coordinates departmental initiatives, and ensures smooth execution of IT operations, projects, and communications.Role and responsibilities include:Providing confidential executive-level administrative support, including managing the CIO's calendar, travel, meetings, and communications.Serving as a primary point of contact and liaison between the CIO, IT leadership, vendors, and other departments.Coordinating agendas, logistics, and follow-up for executive meetings, briefings, and events.Creating and managing purchase orders, invoices, and vendor records; assisting with IT budget tracking, forecasting, and reporting.Supporting project execution by tracking milestones, monitoring departmental KPIs, and preparing status updates and presentations.Overseeing vendor management, contract renewals, procurement compliance, and IT asset tracking.Maintaining departmental records, documentation, and communication channels, including onboarding and training logistics.Coordinating internal events, team activities, and staff communications to support departmental culture and engagement.Maintaining confidentiality and safeguarding sensitive information in all communications and documentation.Performing miscellaneous job-related duties as assigned.Maintaining regular and predictable attendance.Required skills/abilities include:Excellent verbal and written communication skills.Experience using Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams and OneDrive.Proficiency in using SharePoint.Skilled in budget tracking, procurement systems and vendor coordination.Ability to manage multiple priorities with discretion and efficiency.Qualifications and education requirements include:Bachelor's Degree; or five or more years of executive-level administrative or operational support experience and/or training; or equivalent combination of education and experience.Physical requirements include:Prolonged periods sitting at a desk and working on a computer.Must be able to lift up to 10 pounds at times.