Invoice Reconciler 1 4P/175

Invoice Reconciler / Administrative SupportLocation- Biloxi, MSContract- 1 yearPosition OverviewThe Invoice Reconciler is responsible for verifying and reconciling invoices, bills, and payment records to ensure accuracy and compliance with the organization's financial policies and procedures. In addition to core reconciliation duties, this position also provides backup administrative support, requiring strong organizational and communication skills.This role plays a critical part in maintaining financial accuracy, resolving discrepancies, and supporting efficient payment operations, while also assisting the broader administrative team when needed.Key ResponsibilitiesInvoice Reconciliation & Payment ProcessingReview and reconcile incoming invoices with purchase orders and receipts to ensure accuracy and completeness.Verify invoice details such as pricing, quantities, and payment terms.Identify and resolve invoice and billing discrepancies in collaboration with internal departments and external vendors.Process approved invoices for payment in accordance with established procedures and timelines.Monitor and track outstanding invoices, following up with vendors to ensure timely payments.Recordkeeping & ReportingMaintain accurate and organized records of invoices, purchase orders, and supporting documentation.Assist in the preparation of invoice reconciliation activity reports.Support efforts to implement process improvements for greater efficiency and accuracy in reconciliation processes.Administrative Support (Backup Role)Provide backup support to the Administrative Assistant as needed.Perform basic financial reviews using Microsoft Excel and assist with administrative tasks such as scheduling, filing, or data entry.QualificationsEducation & ExperienceHigh school diploma or equivalent requiredAdditional coursework or certification in accounting, finance, or business is a plus0–5 years of experience in invoice reconciliation, accounting support, or a related fieldSkills & CompetenciesBasic understanding of accounting principles and invoice processing proceduresStrong attention to detail and accuracy in data entry and reconciliationEffective communication and interpersonal skillsAbility to collaborate with internal teams and external vendorsProficient in Microsoft Office, especially Excel (required); familiarity with invoice processing software is a plusStrong organizational skills and ability to multitask