Intermediate Administrative Assistant, UVA Library

Intermediate Administrative Assistant, UVA LibraryThe University of Virginia Library is seeking an Intermediate Administrative Assistant in the Office of the Dean of Libraries. This position will provide a high level of clerical and administrative support to the University of Virginia Library's Senior Leadership team and the Executive Assistant to the Dean of Libraries.ResponsibilitiesProvide advanced, administrative coordination to support office operations and special projects.Arrange business travel, coordinate meetings, and support agenda management and expense trackingCompile data for preparation and editing for senior leadersReview and answer correspondence, screen callers and visitors, and handle confidential mattersManage electronic files and produce reportsServe as the point of contact for facility, equipment, or service calls.Organize meetings and materials for special eventsSecure the space, ensure the room is set up appropriately, select and order catering, arrange speaker travel, and facilitate honorarium payment.Use a business intelligence platform and MS Office business applications to monitor accounts and prepare expense reports.Supervision of StudentsHiring, training, and assigning tasksIn addition to the above job responsibilities, other duties may be assignedMinimum QualificationsEducation: High School Diploma or equivalent required.Experience: 1+ year of relevant experience required.Preferred QualificationsAssociate's degreePrior experience providing administrative support to executives or senior leadersDemonstrated experience building, organizing, and maintaining Confluence siteProven experience coordinating events and managing travel arrangementsPhysical Demands This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.Salary range : $19.23 - $25.00 per hour, commensurate with education and experience.Position Type & Work LocationThis is a non-exempt-level, benefited position. Learn more about UVA benefits.This position is based in Charlottesville, VA, and must be performed fully on-site.Additional RequirementsBackground checks will be conducted on all new hires prior to employmentThis position will not consider candidates who require immigration sponsorship now or in the future.How to Apply Please apply online, by searching for requisition number R .

Complete an application with the following documents:ResumeCover Letter - must be included to be considered. Letter should include your interest in the position and how your relevant experience pertains to this position and the UVA Library.Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants: Apply through your Workday profile by searching "Find Jobs." Reference Checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required. For questions about the application process, please contact Karon Harrington at The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities.

Learn more about UVA's commitment to non-discrimination and equal opportunity employment.