Insomniac - Facilities Coordinator

Facilities CoordinatorInsomniac Events is seeking a hands-on, detail-oriented Facilities Coordinator to support the day-to-day operations of our Calabasas headquarters. This role helps ensure the office is welcoming, functional, secure, and well maintained for both employees and guests.This position operates as part of a collaborative front office and facilities team, with shared responsibility across reception coverage and backend facilities operations. Team members rotate focus between front-facing responsibilities and operational support, while also maintaining ownership over specific areas to ensure consistency and accountability.Responsibilities include:Greet and welcome guests and visitors; ensure a friendly, professional reception experienceAnswer, screen, and forward incoming phone calls promptly and courteouslyMaintain cleanliness and presentation of the reception area, front entrance, and lobbyProvide accurate, basic information in person and via phone/emailMonitor and maintain office access and security from the front deskTrack guests, ensure sign-in compliance, and monitor visitor accessConduct daily walkthroughs of the building and exterior to ensure cleanliness, functionality, and safety of all areas, including restrooms, kitchens, lighting, doors, and parking lotsTroubleshoot equipment issues and coordinate or escalate repairs as neededMaintain recycling, cleanliness, and sustainability practices across common areasHandle daily kitchen and office readiness, including restocking coffee, snacks, and shared suppliesAccept and organize grocery deliveriesCoordinate and perform Clean Fridge Friday activities, including reminders and cleaningMonitor and replenish snack, janitorial, and office supply inventoryProcess internal supply requests such as monitor stands, keyboards, and adaptersTrack usage and restock cycles to maintain adequate supply levelsReceive, sort, and distribute daily mail, food, and other deliveriesAssist with outgoing shipments, including labeling and scheduling domestic pickupsSupport packaging and shipment of items requiring in-person handling such as certified, or legal mailDrop off and track deliveries as neededAssist with physical setup and teardown of internal eventsSupport coordination and logistics of in-office moves, furniture adjustments, or workstation reconfigurationsAssist with conference room scheduling and readiness as neededMonitor security systems and cameras throughout the day and report any concernsAssist with check-in and oversight of contractors and visitors entering the buildingMonitor parking lot activity and manage towing coordination when neededMonitor and respond to shared group email inboxProcess, track, code and reconcile facilities-related expenses for the HQ locationMaintain accurate logs and assist with tracking and input of expenses into internal systems such as ConcurProvide general HR administrative support as neededAssist with employee engagement initiatives, including small-scale events and coordination effortsConduct research on systems, or tools to improve day-to-day operationsSupport facilities-related projects and operational initiatives as needed, including process improvements, workspace updates, and cross-functional effortsQualifications include:Proven work experience as a Facilities Assistant, Receptionist, Front Office Representative, or similar roleExtensive customer service experienceProficiency with Microsoft Office Suite and Google SuiteSelf-Starter and Go-GetterHands-on experience with office equipment (e.g. fax machines and printers)Professional attitude and appearanceSolid written and verbal communication skillsAbility to be resourceful and proactive when issues ariseExcellent organizational skillsMultitasking and time-management skills, with the ability to prioritize tasksWillingness to perform physical labor (lifting boxes, moving chairs, etc.)Customer service attitudeBilingual (Spanish) preferredWork environment includes:Must be able to tolerate loud noise levels and busy environmentsMay work in drastic temperature climatesBe able to lift up to 50lbs. when neededMay travel to work during evening and weekend hours, as required, to meet deadlinesApplicants for employment in the U.S.

must possess work authorization, which does not require sponsorship by Insomniac for a visa.Equal Employment OpportunityInsomniac strongly supports equal employment opportunity for all applicants regardless of age, ancestry, color, religious creed, family and medical care leave, mental or physical disability, marital status, domestic partner status, medical condition, genetic information, military and veteran status, political affiliation, national origin, race, sex, gender, gender identity, gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Insomniac will also provide reasonable religious accommodations on a case-by-case basis.Hiring PracticesThe preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.Hourly Pay Range: $20.00 - $23.00 USDPlease note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation.

Insomniac takes into consideration a candidate's education, training, and experience, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee's salary history will not be used in compensation decisions.Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.