Insomniac - Facilities Coordinator

Facilities CoordinatorInsomniac Events is seeking a hands-on, detail-oriented Facilities Coordinator to support the day-to-day operations of our Calabasas headquarters. This role helps ensure the office is welcoming, functional, secure, and well maintained for both employees and guests.This position operates as part of a collaborative front office and facilities team, with shared responsibility across reception coverage and backend facilities operations. Team members rotate focus between front-facing responsibilities and operational support, while also maintaining ownership over specific areas to ensure consistency and accountability.Responsibilities include:Greet and welcome guests and visitors; ensure a friendly, professional reception experienceAnswer, screen, and forward incoming phone calls promptly and courteouslyMaintain cleanliness and presentation of the reception area, front entrance, and lobbyProvide accurate, basic information in person and via phone/emailMonitor and maintain office access and security from the front deskTrack guests, ensure sign-in compliance, and monitor visitor accessConduct daily walkthroughs of the building and exterior to ensure cleanliness, functionality, and safety of all areas, including restrooms, kitchens, lighting, doors, and parking lotsTroubleshoot equipment issues and coordinate or escalate repairs as neededMaintain recycling, cleanliness, and sustainability practices across common areasHandle daily kitchen and office readiness, including restocking coffee, snacks, and shared suppliesAccept and organize grocery deliveriesCoordinate and perform Clean Fridge Friday activities, including reminders and cleaningMonitor and replenish snack, janitorial, and office supply inventoryProcess internal supply requests such as monitor stands, keyboards, and adaptersTrack usage and restock cycles to maintain adequate supply levelsReceive, sort, and distribute daily mail, food, and other deliveriesAssist with outgoing shipments, including labeling and scheduling domestic pickupsSupport packaging and shipment of items requiring in-person handling such as certified, or legal mailDrop off and track deliveries as neededAssist with physical setup and teardown of internal eventsSupport coordination and logistics of in-office moves, furniture adjustments, or workstation reconfigurationsAssist with conference room scheduling and readiness as neededMonitor security systems and cameras throughout the day and report any concernsAssist with check-in and oversight of contractors and visitors entering the buildingMonitor parking lot activity and manage towing coordination when neededMonitor and respond to shared group email inboxProcess, track, code and reconcile facilities-related expenses for the HQ locationMaintain accurate logs and assist with tracking and input of expenses into internal systems such as ConcurProvide general HR administrative support as neededAssist with employee engagement initiatives, including small-scale events and coordination effortsConduct research on systems, or tools to improve day-to-day operationsSupport facilities-related projects and operational initiatives as needed, including process improvements, workspace updates, and cross-functional effortsQualifications include:Proven work experience as a Facilities Assistant, Receptionist, Front Office Representative, or similar roleExtensive customer service experienceProficiency with Microsoft Office Suite and Google SuiteSelf-Starter and Go-GetterHands-on experience with office equipment (e.g.

fax machines and printers)Professional attitude and appearanceSolid written and verbal communication skillsAbility to be resourceful and proactive when issues ariseExcellent organizational skillsMultitasking and time-management skills, with the ability to prioritize tasksWillingness to perform physical labor (lifting boxes, moving chairs, etc.)Customer service attitudeBilingual (Spanish) preferredWork environment includes:Must be able to tolerate loud noise levels and busy environmentsMay work in drastic temperature climatesBe able to lift up to 50lbs. when neededMay travel to work during evening and weekend hours, as required, to meet deadlinesApplicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.Equal Employment OpportunityInsomniac strongly supports equal employment opportunity for all applicants regardless of age, ancestry, color, religious creed, family and medical care leave, mental or physical disability, marital status, domestic partner status, medical condition, genetic information, military and veteran status, political affiliation, national origin, race, sex, gender, gender identity, gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.Hiring PracticesThe preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.Hourly Pay Range: $20.00 - $23.00 USD