HVN - Coordinator, Human Resources and Admin

Human Resources Administrative SupportUnder the direction of the Human Resources Manager, administrative support for human resources and administrative operations. Perform routine tasks to ensure compliance with company policies and applicable employment laws while maintaining accurate records, supporting employee programs, and facilitating efficient HR processes.Minimum high school diploma, and three (3) years of related experience, preferably in a transportation, aviation, municipal, or other highly regulated environment. Associate's degree in a related field is preferred, and equivalent combinations of education, training, and experience may be considered.Regular, full-time, non-exempt position working on-site, reporting to the Human Resources Manager.

Must be able to meet and maintain all airport security, badging, and access requirements applicable to the position.The job involves the following essential functions:Human Resources AdministrationCoordinate and support recruitment, onboarding, personnel administration, and employee communications.Ensure employee records, personnel transactions, and HR documentation are maintained accurately and confidentially.As directed, perform HR processes for compliance to company policies, airport requirements, and applicable employment laws.Serve as a resource for routine employee and manager inquiries, escalating complex matters as appropriate.Payroll, HRIS & Workforce DataCoordinate payroll-related activities and audits employee data, timekeeping, and personnel actions for accuracy.Maintain employee information within HRIS and learning management systems.Prepare workforce, attendance, turnover, and other HR reports to support management decision-making.Support data integrity, reporting, and compliance within HR systems.Benefits & Leave AdministrationCoordinate employee benefit enrollment, changes, and annual open enrollment activities.Support the administration and tracking of leave programs and attendance-related processes.Maintain leave records and documentation to ensure compliance with applicable requirements.Assist employees and managers with benefits and leave-related inquiries.Compliance & Employee RecordsMaintain personnel files, compliance documentation, training records, and airport badging records.Support compliance with federal, state, local, and company employment requirements.Coordinate workers' compensation administration, required training, certifications, and record retention activities.Assists with compliance reviews, audits, and corrective action follow-up.Employee Engagement & TrainingCoordinate employee communications, training programs, recognition initiatives, and engagement activities.Support employee meetings, orientations, and workforce development efforts.Assist with programs that promote employee engagement, retention, and organizational effectiveness.Administrative & Operational SupportProvide administrative and project support to the Human Resources Manager and airport leadership team.Coordinate meetings, reports, presentations, correspondence, and special projects.Support office operations, vendor coordination, purchasing processes, and records management.Maintain confidentiality while supporting efficient and compliant HR and airport operations.Perform other related duties assigned by senior management.The position requires the following competencies:Strong organizational and prioritization skills. Customer-service mindset with internal stakeholders.Exhibit high levels of engagement with regular interaction with operational staff including maintenance, airfield operations, administrative teams, and airport leadership.High level of discretion and integrity when handling confidential and personnel matters.Accept ownership and accountability, consistently delivering accurate, high-quality results with a sense of urgencyCollaborate effectively with cross-functional teams and corporate stakeholdersOperate with integrity and compliance, adhering to internal policies and applicable aviation regulationsManage multiple priorities effectively in a fast-paced, dynamic environmentHigh attention to detail, sound judgment, and conscientiousness in all workCommunicate timelines, expectations, and progress clearlyMake timely decisions when options are clear, escalating appropriately for higher risk or ambiguitySupport team continuity and knowledge sharing.Seek, receive, and apply constructive feedback to support ongoing developmentDrive continuous improvement through innovative and cost-effective solutionsRequired qualifications include:Education & ExperienceMinimum: High school diploma or equivalent (GED) required. Relevant industry experience, vocational training, military experience, or other comparable qualifications may be considered in lieu of certain educational requirements where appropriate and permitted.Minimum: Three (3) years of demonstrated experience in a similar position, preferably in transportation, aviation, municipal, or safety-sensitive and highly regulated environment.Preferred: Associate's degree in human resources, business administration, office administration, or a related field strongly preferred.Technical Skills & AbilitiesAptitude and introductory proficiency in ADP required (on/offboarding, time and attendance, payroll, reporting, benefits administration, and system management).Compliance: Some knowledge of federal, state, and local employment laws, and policy administration including local wage, hour, leave laws, including FLSA classification, and recordkeeping requirements.

Ability to support internal HR audits.HR knowledge: Ability to understand and begin to apply/support the full employee lifecycle, ensuring alignment between HR strategy and business needsPerformance and employee relations: Support administration of performance appraisal, improvement, and corrective action/discipline programsWorkforce planning: Support application of consistent job architecture, position management, and workforce analyticsSoftware & tools: Intermediate level Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams)Must speak, read, understand, and write fluently in the English language. Bilingual Spanish skills are a plus.Work authorization and travel requirements include:Must be at least eighteen (18) years of age, and legally authorized to work in the United States without sponsorship.Must possess and maintain a valid local driver's license and obtain and maintain all company and airport access requirements to perform assigned job duties. Includes access to secure, restricted, or operational areas when required, and pass all mandatory pre-employment and ongoing drug and alcohol screenings.Minimal travel may be required for training or operational support.Work environment, physical demands, and requirements include:Primarily office-based, with occasional travel to airport sitesEmployees must reside within reasonable commuting distance of the primary work locationAbility to sit or stand at a workstation for extended periodsRequires visual acuity, hearing, and speaking ability to communicate effectivelyRegular use of hands and fingers to operate computer equipment and office devicesOccasionally lifts or moves objects up to 25 poundsMust be able to navigate office environments and airport operational sites as neededFlexible to work occasional extended hoursWhile office work is sedentary, tasks at operational sites require mobility, including standing, walking, bending, kneeling, stooping, and crouchingThis job description is not intended to list every duty, or responsibility.

Duties may change at any time, with or without notice.Applies to all team members, including those represented by a labor union or bargaining unit If any part conflicts with a collective bargaining agreement (CBA), the CBA will take precedenceThe Company complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law Consistent with those requirements, the Company will reasonably accommodate qualified individuals with a disability if such accommodation would allow the individual to perform the essential functions of the job, unless doing so would create an undue hardship The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job.Equal Employment OpportunityWe are an equal opportunity employer and are committed to providing a workplace free from discrimination We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic