Human Resources Specialist

Our client is a boutique financial services firm with offices in New York City, Florida, and Hong Kong. They are seeking an HR Specialist / HR Generalist to join their collaborative, three-person HR and Operations team. This will sit out of their Tampa, FL offices.

Reporting directly to the Head of HR & Operations, this individual will support day-to-day HR functions across the firm's U.S. and international offices. This is a hands-on role offering broad exposure across the employee lifecycle. The ideal candidate is polished, proactive, highly organized, and comfortable taking ownership in a lean, fast-paced environment.

Responsibilities

• Manage onboarding and offboarding across all offices, including documentation, background checks, system setup, and employee transitions.
• Administer employee benefits programs, including medical, dental, vision, retirement plans, and annual open enrollment.
• Maintain accurate employee records in ADP and coordinate payroll updates, compensation changes, and deductions.
• Serve as a point of contact for employee inquiries regarding benefits, payroll, HR policies, and general HR matters.
• Prepare offer letters, employment agreements, employee communications, and other HR documentation.
• Support employee relations, performance management, and annual review processes.
• Assist with recruiting, interview coordination, and new hire activities as needed.
• Support HR compliance, policy development, and consistent HR practices across domestic and international offices.
• Prepare HR reports, track headcount, and maintain accurate personnel files and employee data.
• Partner closely with the Head of HR & Operations on HR initiatives, process improvements, and special projects.

Qualifications

• Bachelor's degree required.
• Approximately 3–6 years of HR Generalist, Specialist, Coordinator, or related HR experience.
• Experience within financial services, investment management, or professional services preferred.
• Hands-on experience with ADP strongly preferred.
• Strong knowledge of onboarding, benefits administration, HRIS systems, and general HR operations.
• Excellent organizational, communication, and interpersonal skills with strong attention to detail.
• Ability to manage competing priorities, maintain confidentiality, and exercise sound judgment.
• Proactive, resourceful, and comfortable working independently within a small, collaborative team.
• Flexible and willing to take on a broad range of responsibilities across multiple offices.

Job ID: 48664