Human Resources Office Assistant II

Office AssistantThe Office Assistant provides general basic office support, and acts as the office receptionist and telephone screener when required. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public.Duties and responsibilities include:Perform general office duties such as identifying and organizing documents for electronic archiving, photocopying, validating referrals, and email communications.Answer phones and take messages.Destruction of documents by shredding.Compute, record, and/or proofread data and other information, as directed.Compile worker and client information and prepare forms and maintain records as needed.Limited data entry from compiled information/records.Maintains informational and/or operational documents.Assist compliance audit activities, including document gathering and deliveryOther duties as assignedEssential duties include:Services for this position must be provided on-site. As a result, the position requires incumbents to report to work on-site each day of active employmentGeneral filing, administrative assistance to staff, typing,Prepare client and worker recordsRestock suppliesData entryReceptionist for officeOther duties as required and may be subject to changeMandated Reporter: As service providers to the underprivileged and vulnerable in our community, all employees are considered Mandated Reporters, and must report any instance of physical or sexual abuse to proper authorities.Requirements:Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verificationsAbility to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges.Education:High School or GED and some general office/admin courseworkExperience:18 Months of office and clerical experiencePreferred qualifications:Bilingual in English and Spanish (written and verbal).Volunteers of America is an Equal Opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.