Human Resources Manager

HUMAN RESOURCES MANAGER

Employment type: FT

Position type: Permanent (12-month)

Start date: As soon as possible

Reports to: Chief Financial Officer

Lincoln School, founded in 1884, is an independent K-12 Quaker girls’ school in Providence, Rhode Island. We also offer a coed program from six weeks through Pre-Kindergarten. We are currently seeking applicants for Human Resources Manager.

Lincoln School values working with a diverse faculty and staff and seeks applications from individuals who share our commitment to educating girls to fearlessly embrace the opportunities and responsibilities of full citizenship in a complex world.

Responsibilities Include But Are Not Limited To

Payroll & HRIS Administration

• Oversee and process bi-weekly payroll for all faculty, staff, and seasonal employees with high accuracy and full compliance with federal and Rhode Island regulations.
• Maintain and update accurate employee data, deductions, tax withholdings, and time‑off tracking within the HRIS/payroll platform.
• Serve as primary operational liaison with third‑party payroll processing partners, benefits brokers, and software vendors.

Recruitment, Onboarding, and Offboarding

• Coordinate full recruitment workflows alongside hiring managers, including position descriptions, postings, candidate communications, interview scheduling, and reference checks.
• Manage comprehensive onboarding procedures for new hires, ensuring background checks, I‑9 verifications, and personnel files are fully completed prior to start dates.
• Oversee faculty employment contract distribution and manage smooth offboarding processes, exit interviews, and documentation for departing staff.

Benefits and Leave Management

• Administer employee health, retirement, and insurance benefits, leading annual open enrollment, qualifying events, and employee inquiries.
• Support administration of employee leave programs (FMLA, parental leave, disability), workers’ compensation claims, and unemployment matters in compliance with state/federal laws.

Employee Relations and Compliance

• Serve as an accessible, confidential, and trusted resource for faculty and staff regarding policies, procedures, benefits, and workplace questions.
• Partner with school administrators to handle employee relations matters with discretion, empathy, and professional objectivity.
• Maintain and update employee-facing materials, including the Employee Handbook, HR policies, job descriptions, and legal compliance notices.

Additional Duties and Adaptability

• Prepare periodic HR reports, audits, and metrics to support administrative planning and financial forecasting.
• Promote a supportive workplace culture centered on employee wellbeing, engagement, and alignment with Quaker values.
• Perform other related HR, administrative, or project-based duties as assigned by the Chief Financial Officer or Head of School to support the evolving needs of the school community.

Requirements

• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field required.
• Certification: SHRM-CP, SHRM-SCP, or PHR certification strongly preferred.
• Experience: Minimum of 3–5 years of progressive human resources experience, including direct payroll administration. Prior experience in an independent school, non‑profit, or mission‑driven organization is strongly preferred.
• Technical & Compliance Knowledge: Proficiency with HRIS platforms, payroll systems, and administrative software; working knowledge of labor laws, benefits, and HR best practices.
• Interpersonal Skills: Exceptional written and verbal communication skills, with proven discretion in handling sensitive employee matters with empathy and sound judgment.

Lincoln School is an Equal Opportunity/Affirmative Action Employer. Members of groups historically underrepresented in independent schools are strongly encouraged to apply.