Human Resources Coordinator

The Human Resources Coordinator provides day-to-day administrative and operational support to the Talent and Human Resources department at Beveridge & Diamond PC. This hybrid role supports employee services, personnel records, benefits administration coordination, compliance tracking, and HR projects in partnership with HR leadership and the HRIS Analyst.

Key Responsibilities

• Monitor designated HR inboxes, respond to routine employee and manager inquiries, document requests, provide timely follow-up, and escalated sensitive or complex matters.
• Process authorized employment and income verifications, employment history requests, and standard employee letters in line with confidentiality and release procedures.
• Prepare routine HR correspondence, employment change notifications, and approved employee communications, coordinating distribution and retaining supporting records.
• Administer routine employee recognition and payment programs, including milestone anniversaries, anniversary reimbursements, and referral bonus documentation, coordinating approvals and payment requests as needed.
• Provide scheduling, meeting coordination, administrative follow-up, and general departmental support to HR leadership and the Benefits Specialist.
• Coordinate responses to state unemployment insurance claims, including requests for separation information, gathering documentation and routing responses for HR leadership review by required deadlines.
• Support the Benefits and Leave Specialist with routine benefits inquiries, enrollment and qualifying life event documentation, employee reminders, follow-up, and open enrollment communications and logistics.
• Collect and organize benefits-related forms, correspondence, invoices, and supporting documentation; assist with routine vendor follow-up and administrative reconciliations as directed.
• Coordinate approved benefits communications and track outstanding employee actions; refer plan interpretation, eligibility determinations, disputed claims, and complex matters to the Benefits Specialist.
• After handoff from the HRIS Analyst, coordinate approved administrative onboarding activities, including new-hire communications and filing of signed wage notices, policy acknowledgments, and completed documents.
• Serve as backup to the HRIS Analyst for pre-onboarding and system-issued onboarding documents in Paylocity.
• Prepare and maintain approved employment change letters and promotion or title-change documentation, supporting employee communications without processing HRIS master-data changes.
• Coordinate departure communications and standard separation documents, oversee completion of non-system offboarding checklists, and partner with the HRIS Analyst on data-dependent tasks.
• Maintain orderly, confidential personnel files and administrative records, identifying missing items and coordinating follow-up.
• Provide administrative coordination for employee leave and workplace accommodation matters, including scheduling, approved communications, confidential documentation collection, deadline tracking, and follow-up under HR leadership direction.
• Support leave and return-to-work administration by tracking required forms and outstanding documentation, and refer eligibility, legal, medical, and accommodation determinations to the responsible HR professional.
• Assist with workers' compensation administration by organizing incident and claim documentation, coordinating routine communications with brokers and carriers, and tracking outstanding claim-related items.
• Maintain restricted access and appropriate confidentiality for sensitive medical and employee relations information.
• Maintain administrative compliance calendars and trackers for recurring deadlines, required workplace postings, notices, recordkeeping activities, and periodic audits, flagging overdue or potentially noncompliant items.
• Track completion of state-mandated and firm-required employee training (for example, harassment prevention training), including assignment reminders, completion records, and escalation of overdue items.
• Organize I-9 and E-Verify supporting records and assist with documentation audits as directed, while the HRIS Analyst retains responsibility for launching and completing designated system workflows.
• Coordinate supporting documentation and review timelines for EEO and other required HR reporting by obtaining system-generated data from the HRIS Analyst and routing submissions for designated review and approval.
• Coordinate bar admission and renewal administrative tracking, firm-paid dues and invoices, required reminders, and record filing where assigned to HR.
• Prepare administrative summaries, maintain employment change distribution records, and support routine audit and information requests without owning HRIS reporting or system data maintenance.
• Coordinate smaller-scale HR projects by maintaining schedules and action trackers, communicating progress, and ensuring deliverables and dependencies stay on track.
• Develop and maintain HR standard operating procedures, checklists, templates, and process reference materials to support consistent service delivery.
• Identify opportunities to streamline recurring administrative processes, improve documentation quality, and strengthen employee service, then recommend changes for review.
• Collaborate with HR leadership, the Benefits Specialist, HRIS Analyst, Recruiting, Payroll, Finance, IT, and other stakeholders to complete assigned administrative work without duplicating functional ownership.
• Provide backup support to the Recruiting team for interview scheduling and candidate logistics as assigned, if requested.
• Support HR team invoice processing, check requests, and visa reconciliation.
• Perform other related duties as assigned.

Required Qualifications

• Strong organizational skills, attention to detail, confidentiality, customer service, and written and verbal communication.
• Ability to manage competing deadlines, maintain accurate records, and follow established procedures while recognizing issues requiring escalation.
• Proficiency with Microsoft Office and comfort learning HR information systems and reporting tools.
• Bachelor’s degree or equivalent combination of education and relevant experience.
• 3 or more years of administrative, human resources, benefits, or related operational experience.
• Experience handling confidential information and coordinating detail-oriented administrative processes.
• Familiarity with personnel records and employment verification requests, plus at least one of: benefits administration, leave coordination, or workers' compensation coordination.

Preferred Qualifications

• Experience in a professional services or law firm environment.
• Experience supporting HR administration in Paylocity or a comparable HRIS environment without requiring responsibility for system administration.
• Broader exposure across benefits, leave, workers' compensation, and HR compliance tracking.
• PHR, aPHR, SHRM-CP, or progress toward an HR certification.

Tools and Systems

• Microsoft Office
• Paylocity
• HRIS
• I-9
• E-Verify

Benefits

• Medical, prescription drug, and dental coverage
• Life and AD&D insurance
• Disability insurance
• Supplemental life and AD&D insurance
• Vision coverage
• Identity protection
• Accident insurance
• Critical illness insurance
• Hospital indemnity insurance
• Long-term care insurance
• 401(k) retirement savings plan
• Flexible spending accounts (health care and dependent care)
• Health savings account
• Section 529 college savings plan
• Pre-tax transportation program
• Employee assistance program (EAP)
• Temporary back-up care for children, adults, and elders
• Generous paid time off (vacation days, paid sick leave, and paid holidays)
• Parental leave
• Bereavement leave
• Other leaves of absence in accordance with applicable laws and firm policies
• Overtime pay (if applicable)
• Bonuses and other performance-related incentives

Work Schedule and Environment

• Full-time position, 9:00 a.m. to 5:30 p.m., with a hybrid work arrangement in the Washington, DC or Baltimore office.
• Occasional work outside standard hours may be required to meet deadlines, with advance approval for overtime.
• Non-exempt position.

Compensation

• Base salary range: $70,000 to $90,000 annually , depending on qualifications and experience.
• As a non-exempt employee, eligible for overtime pay in accordance with applicable law and firm policy.