Human Resources Coordinator

Company

San Vicente Clubs is a prestigious private members-only club originating in West Hollywood, California. Since its 2019 opening, San Vicente Bungalows has established itself as a premier destination for individuals seeking a refined and intimate social experience. Our exclusive establishment offers an oasis of tranquility, luxury, and personalized service to our esteemed members. Building on the success of the original West Hollywood location San Vicente expanded to Santa Monica in November 2024 and New York City in March 2025.

Position Purpose

The Human Resources Coordinator supports the daily operations of the Human Resources Department, including employee records, onboarding, payroll, benefits, recruitment, and employee relations. Reporting to the Associate Director of People, this role serves as a resource for employees and management while ensuring accurate documentation, confidentiality, and compliance with Club policies and employment regulations.

Responsibilities

• Respond to employee inquiries regarding HR policies, benefits, payroll, scheduling, time off, and Paycom.
• Maintain accurate and confidential employee records, including payroll, benefits, leave administration, and employment documentation.
• Support recruitment and hiring processes, including job postings, interview scheduling, background checks, and offer letters.
• Coordinate new hire onboarding, orientations, and employment verification requirements.
• Support benefits administration, employee leave requests, and workers' compensation documentation.
• Respond to unemployment claims, employment verifications, and earnings verification requests.
• Assist with employee relations initiatives and maintain open communication with employees.
• Coordinate HR meetings, training sessions, orientations, and employee events.
• Support employee engagement programs, surveys, and additional HR projects.
• Adhere to Club policies, procedures, workplace safety standards, and applicable employment regulations.
• Perform additional administrative duties as assigned.

Knowledge, Skills and Skills

• Strong understanding of HR operations, employment practices, and applicable labor laws.
• Proficiency with HRIS and payroll systems, including Paycom, ADP, Dayforce, or similar platforms.
• Familiarity with applicant tracking systems and employee onboarding processes.
• Strong proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Excellent communication, organizational, and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive employee information with discretion.
• Strong attention to detail, time management, and ability to multitask.
• Ability to work independently and collaboratively in a fast-paced environment.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Minimum of 2 years of Human Resources experience, preferably within the hospitality industry preferred.
• Experience with payroll, onboarding, benefits administration, and HRIS systems.
• Working knowledge of federal, state, and local wage, hour, and employment laws.
• Excellent written and verbal communication skills in English.
• Bilingual or multilingual proficiency is a plus.
• Strong organizational skills with the ability to work effectively under pressure.

Physical Requirements

• Ability to sit, stand, and walk for extended periods throughout the workday.
• Ability to perform prolonged computer focused tasks, including typing and data entry.
• Ability to move throughout the property to support employees and departmental needs.
• Ability to lift and carry up to 25 pounds as needed.
• Ability to bend, reach, and perform repetitive movements associated with administrative duties.
• Ability to perform the essential functions of the position, with or without reasonable accommodation.