Human Resources Coordinator

We’re seeking an HR Coordinator to manage the day-to-day administrative operations of our HR department. You’ll own HR systems, records, payroll and benefits administration, and compliance processes, while serving as a trusted resource for our employees.

Key Responsibilities

HR operations and records

• Maintain accurate employee files and data in the HRIS, ensuring confidentiality and data integrity
• Process new hires, status changes, promotions, transfers, and terminations
• Conduct regular audits of personnel files and HR data
• Generate HR reports and metrics (headcount, turnover, absenteeism, etc.)

Payroll and benefits administration

• Coordinate with payroll to ensure accurate and timely processing of pay changes, deductions, and time-off balances
• Administer employee benefits, including enrollment, changes, and life event updates
• Manage open enrollment, including communications and employee support in English and Spanish
• Serve as liaison with benefits carriers, brokers, and vendors to resolve issues
• Administer leaves of absence (FMLA, ADA, workers’ compensation, and state-specific leave)

Compliance and policy

• Ensure compliance with federal, state, and local employment laws
• Maintain I-9 and E-Verify compliance, including regular audits
• Support preparation for audits, agency filings, and required reporting (EEO-1, ACA, etc.)
• Help develop, update, and communicate HR policies and the employee handbook
• Maintain required postings and notices in both English and Spanish

Employee support and communication

• Respond to employee questions about benefits, pay, policies, and procedures
• Provide interpretation and translation of HR documents, meetings, and communications
• Support onboarding and offboarding processes
• Assist with employee relations documentation and investigations as needed

Process improvement

• Identify opportunities to streamline HR workflows and improve the employee experience
• Support HRIS updates, system testing, and implementation of new tools
• Develop templates, forms, and procedures to improve consistency and efficiency

Qualifications

Required

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• 2-4 years of experience in HR administration, payroll, or benefits administration
• Solid understanding of employment laws and HR compliance requirements
• Strong attention to detail and accuracy with data
• Ability to manage confidential information with discretion
• Proficiency with Microsoft Office or Google Workspace, especially Excel

Skills and Competencies

• Highly organized, with strong time management and prioritization
• Analytical thinking and comfort working with data
• Clear, professional written and verbal communication in both languages
• Discretion, integrity, and sound judgment
• Customer-service orientation and approachable demeanor
• Ability to work independently and collaboratively