Human Resources CoordinatorHill York seeks a driven and detail-oriented HR Coordinator to join our team and play a vital role in delivering exceptional HR support across the organization. This in-office position offers a dynamic blend of responsibilities, from payroll and benefits administration to recruitment, onboarding, compliance, and employee engagement. As a key member of our HR team, you'll ensure smooth and accurate payroll processing for 250+ employees, across 4 locations, manage full-cycle recruitment, and support a seamless employee experience.
You'll also contribute to process improvements, maintain critical HR data and documentation, and serve as a trusted resource for employees and managers alike. This role is ideal for an HR professional with a strong foundation who thrives in a fast-paced environment, enjoys variety in their work, and is passionate about making a positive impact. With opportunities to grow your skills and collaborate across departments, you'll help shape a responsive, people-first workplace culture.Essential functions include:Process weekly payroll for 250+ employees with accuracy and timeliness, ensuring compliance with wage and hour laws, collective bargaining agreements, and resolving discrepancies through thorough review and audit of payroll dataCreate and update required payroll reports such as certified payrolls, insurance reports, etc.Manage the full recruitment process for open positions, including partnering with hiring managers, posting jobs, sourcing candidates, screening resumes, conducting phone screens, scheduling interviews, and maintaining candidate communicationManage applicant tracking and ensure positive candidate experience throughout the hiring processPrepare and send offer letters and coordinate pre-employment screenings to ensure timely and compliant hiringFacilitate a seamless onboarding process by conducting new hire orientation, completing Form I-9 and E-Verify, ensuring timely and accurate completion of all documentation, enrolling employees in benefits, and entering data into HR systems.Facilitate off-boarding process including proper documentation and system updatesSupport benefits administration by managing new hire enrollments, qualified life events, and open enrollment; respond to employee inquiries, run weekly benefits change reports, update deductions, submit data files to carriers, and conduct monthly audits to ensure accuracy and compliance.Process employee status changes in appropriate systemsAssist with compliance reporting such as EEO, AAP, ACA, etc.Respond to employee inquiries regarding basic HR policies, procedures, and programs in a timely and professional mannerCoordinate marketing efforts by obtaining content and working with corporate marketing to post on company website, LinkedIn, etc.Assist with planning and coordinating company eventsOversee employee trainings to ensure completion, including tracking, providing reports, following upMaintain accurate and up-to-date employee records across all systems, including personnel files and HR databasesMaintain and update departmental SOP's while proactively identifying, proposing, and implementing process improvements to enhance efficiency and consistencySupport the Dania Beach office by managing basic facility needs, including ordering office supplies, maintaining access, coordinating maintenance and repairs, and ensuring a well-functioning and organized workspaceWork in-office daily to enhance collaboration, build relationships and provide direct in-person HR support to the workforceHandle confidential information in a professional manner, respecting employee privacy while maintaining company confidentialityPositively and professionally interact with various levels of management and employeesMaintain company organization chartsPrepare necessary reports as neededOther tasks and projects as neededQualifications include:Ability to work in office daily to collaborate with team members and assist with in-person employee requestsBachelor's Degree in Business or related fieldMinimum 2 years prior HR experienceSHRM-CP/PHR preferredBilingual a plusAbility to maintain confidentialityExcellent oral and written communication skillsIntermediate Microsoft office skills (v-lookups, pivot tables)High attention to detail and accuracy with strong analytical skillsExcellent organizational and time-management skillsAbility to multi-task in a fast-paced work environmentEthical and discreetHill York is a Drug Free Workplace and an Equal Opportunity Employer.