Human Resources Administrative Specialist

Human Resources Administrative SpecialistThe City of West Hollywood is like no other city in the world. Located in the heart of metropolitan Los Angeles and only 1.9 square miles, the City of West Hollywood was incorporated in 1984 by a unique coalition of people including LGBTQ (lesbian, gay, bisexual, transgender, and queer activists), older adults, and advocates for affordable housing. West Hollywood is an international tourism destination with a diverse population and is also the location of many entertainment, design, technology, and hospitality-based businesses. The City is a robust economic, arts, and cultural center instilled with idealism, creativity, and innovation and is home to iconic places such as the Rainbow District, the Sunset Strip, and the Design District. A spirit of community activism and civic pride thrives in West Hollywood for many of its approximately 36,500 residents.

The City of West Hollywood has a strong progressive voice, is a leader among communities, and is filled with a rich history. The City prides itself on strong core values: Respect and Support for People; Responsiveness to the Public; Idealism, Creativity, and Innovation; Quality of Residential Life; Promotion of Economic Development; Public Safety; and Responsibility for the Environment - and is proactive in responding to the needs of its diverse community.The Human Resources Division serves as a strategic partner dedicated to attracting, developing, and supporting the talented people who make exceptional public service possible. We empower the City's workforce to deliver outstanding service to the community by recruiting and retaining exceptional employees, investing in their growth and development, fostering an inclusive and equitable workplace, and providing trusted guidance that helps employees and the organization succeed together.Through collaboration, integrity, and a commitment to continuous improvement, we strive to create a workplace where employees thrive, teams perform at their best, and the community benefits from a high-performing public workforce.The City of West Hollywood is seeking a highly organized, detail-oriented Human Resources Administrative Specialist to provide advanced administrative support across multiple HR functional areas. This position plays a vital role in coordinating employee engagement and recognition activities, supporting recruitment, selection, and onboarding, maintaining personnel records, entering employee information into the City's HRIS, processing and tracking budget and procurement transactions, and assisting with a variety of specialized programs and projects.This role requires strong organizational skills, attention to detail, sound judgment, and the ability to maintain confidentiality and professionalism at all times. The ideal candidate:Manages multiple priorities with accuracy and calm.Has experience monitoring budgets, processing invoices, and preparing purchase orders.Plans and coordinates employee recognition events, including logistics, communication, and vendor arrangements.Performs accurate data entry, including entering personnel action changes into an HRIS.Understands records management practices and maintains compliant, well-organized files.Is comfortable with public speaking and can confidently conduct new hire orientations and present information to employees.Can assess and prioritize requests for temporary support from other divisions.Communicates clearly, professionally, and tactfully with staff, applicants, City officials, and the public.Applies logical thinking and problem-solving to administrative, operational, and financial tasks.Works confidently with various software, HRIS systems, and general office technology; experience with Tyler Eden and Tyler ERP is a plus.Learns new policies, tools, and procedures quickly and adapts well to changes in workflow or priorities.Works well both independently and collaboratively, showing initiative and strong customer service.This position is eligible to work remotely for up to 50% of its time, subject to approval and based on the ongoing operational needs of the City.

Reports to: Human Resources ManagerMinimum Qualifications RequiredEducation and Experience:High school diploma or GED; Associate's degree in related field is preferred; and,Four to five years of progressively responsible related experience; or,Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.BenefitsRetirementThe City participates in the California Public Employees' Retirement Systems (CalPERS). The retirement formula will be based on appointment date and membership status with CalPERS, e.g. 2% @ 62 for New Members (average of three highest years) or 2.7% @ 55 for Classic Members (single highest year) with less than a six-month break in service from another CalPERS or CalPERS reciprocal agency. New Member employees are responsible for paying the employee contribution of one-half of the total normal cost of the plan (currently at 7.25%), as defined by CalPERS, through a payroll deduction. Classic Members are responsible for paying the employee contribution of 8% through a payroll deduction.

The City does not participate in Social Security.$150.00 per month 457 deferred compensation contribution paid by the City (employer contribution). Employee can also make employee contributions toward the same plan. Annual limited is dictated by the IRS.$100.00 per month Retiree Health Savings (RHS) account contribution paid by the City (employer contribution) and all members of ACE unit pay 1% contribution through payroll deduction (employee contribution).Health BenefitsThe City covers the full health insurance premiums for medical, dental, and vision insurance for the employee and eligible dependents, including children under the age of 26 (effective the 1st of the month following hire date).LeavesVacation Leave: 80 hours - less than 1 year of services;120 hours - 2nd through 5th year of service;140 hours - 6th through 9th year of services;160 hours - after 10 years of service.Sick Leave: 96 hours per year.Personal Leave: 36 hours per year (prorated by quarter)11 City paid holidays.Other Benefits9/80 work schedule available.Telework availability ranging from 0%-50% for telework-eligible positions, subject to approval and based on ongoing operational needs of the City.Technology stipend ($75.00 per month) for telework-eligible positions.LA County MTA E-Pass issued to all ACE employees.Life insurance equal to 1.5 times your annual salary, plus $20,000, to a maximum of $295,000.Disability Insurance: 66 2/3% of salary to cap of $3,077 per week, after a 29-day elimination period (for short-term disability).Optional Benefits: AFLAC, Supplemental Life Insurance, Pre-Paid Legal Services, Flexible Benefit Plan (FSA) for medical reimbursement and dependent care assistance and cash out of accrued Vacation and Administrative Leaves (if applicable)Tuition reimbursement at 100% of the fee schedule for the University of California (UC Tuition Resident fee) for job-related courses pre-approved by the Department Director (up to $15,588 for Fiscal Year ) and Required Textbook reimbursement (up to $2,500 for Fiscal Year ).