HR Specialist

HR SpecialistAt Penguin Solutions, we understand the boundless potential of technology and support our customers in turning cutting-edge ideas into outcomes—faster, and at any scale. With over two decades of experience as trusted advisors, Penguin Solutions is an end-to-end technology company solving the industry's most complex challenges in computing, memory, and LED solutions. Penguin designs, builds, deploys, and manages high-performance, high-availability enterprise solutions, allowing customers to achieve their breakthrough innovations.As a Human Resources Specialist at Penguin Solutions, you will serve as the primary Tier 1 HR point of contact for employees across the US and EMEA. You will manage administrative tasks and provide support across HR functions, including data management, employee lifecycle transactions, leaves administration, compliance, and policy management, escalating complex matters to the appropriate HR partners and Centers of Excellence.Responsibilities:Responsible for data management within the company's HRIS (SuccessFactors)Processes employee lifecycle transactions, including new hires, job and compensation changes, transfers, promotions, and terminations, ensuring accuracy and timeliness for payrollLeads the onboarding process for the US and EMEA, including processing I-9s/E-Verify, coordinating right-to-work checks and background checks, and leading New Hire OrientationCoordinates offboarding, including exit documentation, final pay inputs, benefits notifications, and system access removalTracking and managing all employee leaves (FMLA, parental leave, short-term disability and long-term disability)Partners with Corporate Payroll and Benefits teams to resolve employee concerns or system issuesSupports internal employee relations investigations and helps ensure appropriate response and follow through for resolutionServes as the first point of contact for day-to-day employee inquiries across the US and EMEA, resolving Tier 1 questions and escalating complex matters to HR Business Partners, Centers of Excellence, or Legal as appropriateManages HR case tracking and response times, and maintains employee-facing FAQs, knowledge articles, and process guidesSupports HR compliance, including required federal, state, and local postings and notices, EEO-1 and affirmative action data, and regular HRIS data auditsMaintains personnel files and employee data in compliance with local data privacy and retention rulesDocuments HR processes and identifies opportunities to simplify, standardize, and automate Tier 1 supportWorks on projects and other tasks as neededThis role may require additional duties and/or assignments as designated by management.Qualifications:Bachelor's degree in Human Resources Management, Business Administration, or related field; or equivalent education and experienceProficient in MS Office Suite (Word, PowerPoint, Excel)2+ years of experience working in Human ResourcesExperience supporting employees in multiple countries, preferably across the US and EMEAAbility to develop and manage interpersonal relationships at all levels of the companyHigh level of customer service skills, organizational and time management skillsExcellent communication skills, both written and verbalCommitment to apply discretion and maintain a high level of confidentiality when handling sensitive informationFlexible; willing & able to wear multiple hatsAbility to work independently, prioritize competing requests, and use sound judgment on when to escalateStrong attention to detail and commitment to data accuracyLocation: This is a hybrid role in Newark, California.Compensation & Benefits: The base pay range that the Company reasonably expects to pay for this position in the United States is $78,000 - $98,000; the pay ultimately offered may vary based on business considerations, including job-related knowledge, skills, experience, and education. The position is bonus-eligible, and there are medical, dental, and vision benefits available. There is a 401k saving plan and other benefits, such as Paid Time Off, Life Insurance, and an Employee Assistance Plan.Inclusion & Belonging Statement: We are committed to creating an inclusive environment that embraces differences and fosters belonging for all.

Equal Opportunity Statement: We are an Affirmative Action/Equal Opportunity Employer and strongly committed to all policies which will afford equal opportunity employment to all qualified persons without regard to age, national origin, race, ethnicity, creed, gender, disability, veteran status, or any other characteristic protected by law.