HR Assistant

Human Resources AssistantSPECTRAFORCE® is a global talent solutions and IT services firm that helps people build meaningful careers while supporting Fortune 500 and high-growth organizations with their workforce needs. With delivery hubs across the U.S., Latin America, and India, we create opportunities to work on impactful projects in collaborative, global teams. Powered by Leoforce, our AI talent intelligence platform, we enable smarter, faster, and more inclusive hiring - connecting the right talent to the right opportunities.

As a certified minority-owned enterprise, we foster a people-first culture and deliver customized staffing and workforce solutions across technology, healthcare, finance, life sciences, and more. Founded in 2004, we believe that when forces align, futures thrive.The Human Resources Assistant plays a critical front-line role supporting daily HR operations, office administration, and reception activities. This position requires hands-on experience executing core HR administrative and transactional tasks, while serving as an initial point of contact for employees, visitors, and walk-in candidates.Essential Functions:Reception & Office Administration:On-site attendance at our Barceloneta office, Monday through Friday from 8:00 a.m.

to 5:00 p.m., performing duties from the reception area.Manage front-desk activities by serving as the first point of contact for visitors, employees, and walk-in candidates, including greeting individuals, responding to inquiries, and directing them to the appropriate department or contact.Review the Open Requisition Log with walk-in candidates visiting the office to identify potential position matches and refer candidates to the appropriate recruiter.Complete 'intake forms' with walk-in candidates and attach completed forms to resumes for proper distribution to the appropriate recruiter.Manage office communications and telephony administration, including weekly oversight and distribution of the general voicemail, coordination of VOIP (Leo) phone line activations and deactivations, and serving as a liaison with IT as needed.Coordinate office mail operations, including receiving, distributing, and sending correspondence, as well as processing official documentation received via regular mail.Support office operations, including vendor management, sourcing and coordinating office supplier services and invoicing, and managing office supply and grocery orders.Coordinate onsite and offsite activities, including office workshops, trainings, team-building and extracurricular activities, and other employee events, providing logistical and administrative support as needed.Serve as a liaison to support the activation and deactivation of employee reimbursements and assist employees with expense submissions as needed.Serve as the point of contact for employee gift, award, and/or recognition initiatives, ensuring alignment with internal policies and the SPECTRAFORCE Global Gift Policy.Human Resources & Benefits Operational Support:Provide administrative and transactional support to the Human Resources and Benefits departments by assisting with day-to-day processes, documentation, employee inquiries, and related operational tasks, as assigned.Assist with internal communications, announcements, documentation distribution, employee follow-ups, and coordination of HR & Benefits programs and processes.Maintain, review, and update HR and Benefits data across HRIS tools and internal platforms, ensuring employee records, trackers, and documentation are accurate, properly organized, and audit-ready.Respond to related inquiries by providing accurate information or routing matters to the appropriate HR or Benefits team member.Provide operational and transactional support for Human Resources matters, including reporting, tracker updates, performance evaluations coordination, job description updates, employment status changes, HR check-ins, and onboarding and offboarding administrative support, under guidance.Coordinate Employee Relations interviews and meetings, provide logistical and documentation support, and assist with related HR activities, as needed.Provide operational and transactional support for Benefits-related matters, including reporting, tracker updates, time-off forms and payroll tickets, medical plan administration support, leaves coordination, and 401(k) administrative support, under guidance.Ensure compliance with confidentiality, data privacy, and internal policies and procedures at all times.Perform other duties assigned.Required Knowledge, Skills, and Experience:Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field.Fully bilingual (English and Spanish), with strong written and verbal communication skills.Proficiency with Microsoft Office tools (Word, Excel, Outlook) and ability to quickly learn HR systems and internal platforms.Ability to manage multiple administrative and transactional tasks si