HR & Talent Coordinator

The Company is seeking a highly organized, detail-oriented, and proactive HR Coordinator to support the daily administrative and operational functions of the Human Resources department.

The HR Coordinator will play an important role in supporting recruitment activities, coordinating pre-employment requirements, facilitating onboarding, maintaining employee records, and providing general administrative assistance to the HR team.

The ideal candidate is professional, discreet, adaptable, and capable of managing multiple priorities in a fast-paced, dynamic private family office environment.

This position has a hybrid work schedule with 2-3 days per week in office and the rest will be remote work, but ultimately need an individual who is flexible week to week based on the needs of the business.

Key Responsibilities:

Recruitment & Talent Acquisition Coordination

• Coordinate candidate interviews, including scheduling, confirmations, and communication with hiring managers and candidates.
• Maintain applicant tracking records, candidate profiles, interview notes, and recruitment status updates.
• Assist with job postings, recruitment correspondence, and coordination with external staffing agencies.
• Coordinate pre-employment requirements, including background checks, drug screenings, reference checks, and other necessary documentation.
• Track outstanding pre-employment items and communicate updates to the HR team.

Onboarding & Employee Administration

• Prepare and distribute offer letters, new hire paperwork, and onboarding materials under HR guidance.
• Coordinate onboarding schedules, orientation activities, and required documentation.
• Enter new hire information and assist with employee updates in Workday.
• Maintain employee personnel files and ensure records are complete, accurate, and organized.
• Assist with employee status changes, transfers, and offboarding documentation.

HR Administrative Support

• Provide general administrative support to the HR team, including calendar management, document preparation, filing, and reporting.
• Assist with maintaining HR trackers, checklists, spreadsheets, and departmental records.
• Respond to routine employee and manager inquiries, escalating more complex matters to the appropriate HR team member.
• Maintain strict confidentiality regarding employee information, compensation, and sensitive organizational matters.

Qualifications & Experience:

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• 2–4 years of experience in HR coordination, recruitment support, or HR administration.
• Experience with Workday or a comparable HRIS preferred.
• Proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams.
• Strong organizational, communication, and follow-up skills.
• Ability to prioritize competing responsibilities and meet deadlines.
• High level of discretion, professionalism, and attention to detail.
• Experience supporting a private family office, professional services firm, or high-touch service environment is a plus.

Key Competencies:

• Organization and attention to detail
• Effective communication and follow-through
• Time management and multitasking
• Confidentiality and sound judgment
• Adaptability and teamwork
• Strong customer service orientation

Estimated base salary for this position is $60,000 - 65,000 + annual bonus.

Benefits are also offered and effective day 1 of employment.