HR and Operations Admin Coordinator

HR and Operations Admin CoordinatorThe HR and Operations Admin Coordinator is a highly trusted, detail-driven administrative professional who supports three key departments: Human Resources, Club Operations, and Club Systems Administration. This role ensures that employee records, club processes, and operational systems run smoothly, accurately, and in full compliance with company policies. The ideal candidate is exceptionally organized, thrives in structured workflows, and brings a proactive mindset to improving systems and procedures. They can build rapport easily, and contribute to a supportive, collaborative team environment. They communicate clearly and professionally with managers across all locations and maintain the highest level of confidentiality and integrity.Key Characteristics:Extremely detail-oriented with strong accuracy in administrative workHighly organized with excellent time-management skillsAble to follow established procedures while also identifying opportunities to streamline or improve systemsHigh trust / high character, with access to sensitive employee files and confidential informationClear, kind, and professional communicator who interacts well with club management on compliance-related mattersPersonable and approachable, able to build positive working relationships across departmentsQuick Learner, and multi-tasker able to balance the administrative responsibilities of multiple departmentsPrimary Responsibilities:HR Administration SupportCreate and post job ads; manage job sponsorships and trackingMaintain and update offer letter templatesManage user access for hiring platforms and HR systemsSend offer letters and launch onboarding workflowsEnter new hires into Paylocity and initiate Welcome PacketsCollect certifications and maintain employee recordsProcess records requests and track PTO, sick time, and leaves of absenceCoordinate Club Connect CPR setup and trackingMaintain compliance reporting: anti-harassment, CPR, and termination reportsActive employee documentation needs, such as pay corrections, coaching reportsSend separation packets and ensure offboarding documentation is saved to employee filesNotify CGO of terminations for COBRA processingFuture (if full-time): manage status changes, term checklists, and final check processingClub Operations SupportAssist with Waxie and DNA orderingSupport ordering and tracking of maintenance parts and suppliesAttend company wide meetings as necessaryClub Systems Administration SupportAssist with member document managementSupport club systems and workflows as directed by the Director of Club AdministrationWhy This Role Matters:This position is the operational glue that keeps HR, club administration, and club operations running on all cylinders. By maintaining accurate records, supporting compliance, and ensuring smooth administrative processes, the Operations & HR Compliance Coordinator strengthens the employee experience, supports club leadership, and helps the organization operate with consistency and excellence.Compensation: Up to $25 per hour. Additional Benefits: Cell phone stipend, Laptop, Employee membership, Personal Training discountsSchedule:Probationary Period, first 90 days: Expected to work set schedule at Head Quarters in San Juan Capistrano, OR at one of our many club locations, specific days and times to be determined upon hiringAfter completion of probationary period: Custom schedule, to be determined upon completion of probationary periodAPPLY TODAY!

Compensation: $20.00 - $25.00 per hour