HR Administrative AssistantFermatex - Jersey Shore - Wall, NJ 07727OverviewSalary Range $23.00 - $26.00 Hourly Position Type Full TimeDescriptionProvides administrative assistance for the Human Resources Department in accordance with the company policies and procedures. Provides support in a variety of areas and functions. Manages Agency Staff Interviews/Onboarding, Visitor management.Duties and Responsibilities:Primary liaison with 7 temporary agencies.
Works closely with HR Manager and/or area leaders to obtain resource needs. Coordinates interviews, start dates, orientations and dismissal of temporary workers as needed. Performs new hire orientations as needed.Creates/Maintains agency staff personnel recordsInteracts with IT Support for new/deactivated agency staff network/email accountsOversee agency staff time reporting on weekly basisManages office security system (Lenel).
Creates/Deactivates badges. Administer badging logs.Assists with general clerical/administrative duties as needed including but not limited to answering phones, filing, preparing correspondence and memoranda, faxing, copying, and mailing.Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations. Responds to visitors, clients, and employees in a courteous and professional manner.Assists with plant events, engagement surveys, training classes, service anniversaries, employee recognition programs.Opens and routes incoming mail.Composes and types routine correspondence as required.Organizes and maintains file system; files correspondence and other records.Orders supplies for HR Department, arranges for vending machine maintenance, and keeps reception area organized.Orders lunches for meetings, makes travel arrangements, performs expense accounting.Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.Performs other related duties as assigned by management.Supervisory Responsibilities:This job has no supervisory responsibilities.QualificationsHigh School diploma, advanced education preferred Bi-lingual, Spanish required Commitment to excellence in customer service and high standards Excellent written and oral communication skills Strong organizational, problem-solving, and analytical skills Ability to manage priorities and workflow Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm Acute attention to detail Strong interpersonal skills Ability to deal effectively with a diversity of individuals at all organizational levels.
Computer skills required: (Microsoft Office; Microsoft Outlook)Company Competencies:Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.Job Competencies:Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.Physical Demands and Work Environment:Continually required to stand, walk and sitContinually required to utilize hand and finger dexterityContinually required to talk or hear