House Manager & Family Assistant (with Meal Prep Support)

House Manager & Family Assistant (with Meal Prep Support)Location: San Jose, CA 95126Employment Type: Part-time (15–20 hours per week)Proposed Schedule: Monday–Friday, 1:30-5:30pm. Occasional evening date nightsProposed Start Date: ASAPCompensation: $35–40/hour, based on experienceRequirement:Can maintain a smoke-free environmentHas reliable transportation (family car available for errands/child transport)Up to date on vaccinations (COVID & flu included)Flexibility for occasional evenings, weekends, or overnight coveragePlease note: If moving forward with this role, a background check is requiredAbout Our FamilyWe are a warm, active family of four seeking steady support to help keep our home and routines running smoothly. Both parents work full-time —as a physician with a full schedule and in tech with frequent travel. Our two children, ages 6 and 3, are active, curious, and playful.

They both enjoy time outdoors and love creative activities like art, science projects, and exploring new things. They also participate in after school activities such as swimming.We're seeking a proactive, kind, and highly organized partner to help keep our home running smoothly, help with home systems, and to occasionally lend a hand with the kids. Our ideal candidate is calm, creative, and takes initiative — someone who sees what needs to be done, communicates clearly, and brings structure and care to the home environment. We value reliability, autonomy, and long-term collaboration.

We want someone we can trust, be in partnership with, and who can be a reliable support person for our family. Ideally, you have a background in childhood education or experience with childcare.Key ResponsibilitiesHousehold Management & OrganizationMaintain daily tidiness throughout the home and reset key areas (kitchen, playroom, family spaces).Load/unload dishwasher, wipe surfaces, vacuum high traffic areas, sweeping under the tableCreate and maintain household systems (e.g., closets, storage, pantry, toy organization, etc.)Conduct seasonal swaps (clothing, décor, bedding) and prepare donations/pickups.Ensure spaces are prepped for weekly cleaning services.Oversee family and household calendars; help ensure smooth transitions for weekly activities.Support general home maintenance (changing filters, light bulbs, etc.) and help coordinate vendors for seasonal tasks (e.g., irrigation, HVAC, pruning).Inventory & ErrandsTrack and restock pantry, fridge, toiletries, household suppliesCreate and manage running household supply listsCoordinate and manage household orders (Amazon, Costco, Target, etc.)Run errands: grocery shopping, returns, dry cleaning, gift shoppingHandle package pickup, mail sorting, and deliveriesMeal Planning & PreparationPlan and prep healthy, balanced meals for adults and kids (2–3 dinners per week).Prep items for school lunches (e.g., cut fruit, pack snacks).Grocery shop for fresh ingredients, pantry staples, and meal-related items.Follow family preferences: veggie-forward, plant-based, balanced meals (protein, veggie, carb).Clean/ reset kitchen and keep tidy and organized after meal prep.Laundry & Linen CareWash, dry, fold, and organize family laundry.Keep laundry areas tidy and well-stocked with suppliesVendor & Property OversightTrack monthly/quarterly/yearly home upkeep tasks and assist in scheduling vendorsFamily & Child SupportHelp with occasional school/activity pickups (2–4x/month).Provide light childcare and play supervision (arts & crafts, outdoor play, creative activities).Offer back-up childcare coverageAssist with 1–2 date nights per monthDeep Cleaning & Household ProjectsPeriodic deep cleaning of fridge, oven, and other high-use areas.Help refresh and organize spaces such as the mudroom, garage, or special rooms.Support special projects like photo framing, seasonal decorations, or fruit harvesting from family trees.Administrative & Personal Assistant SupportHelp manage calendars and reminders (appointments, school schedules, activity schedules, helping to coordinate playdates).Support travel and logistics planning.Research local activities, camps, or weekend ideas for family fun.Assist with coordination of events, appointments, and guest prepThe Ideal CandidateYou are warm, organized, and proactive — a true partner in creating order and calm for a busy household. You bring initiative, creativity, and flexibility to your work and genuinely enjoy helping families thrive. You are reliable, communicative and comfortable balancing both household systems and light family support.

You're comfortable working with kids and being active with them and can flex between managing household tasks and family logistics.You take ownership of your work, communicate clearly, and enjoy autonomy while being collaborative. You're proactive about finding solutions, dependable, and steady — someone who helps our household run more smoothly so that we can focus on quality time as a family.How to ApplyIf you are interested in being an integral part of a family and household please apply by submitting:A brief letter introducing yourself and sharing why you'd be a great fit for our familyYour updated resumeThree professional references with contact informationWhen you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry — you can unsubscribe at any time if it's not for you.