House Manager & Family Assistant with Meal Prep Support

House Manager & Family Assistant with Meal Prep SupportLocation: Palo Alto, CA 94301Employment Type: Part-time | 16–20 hours per week, with potential to grow into a full-time roleSchedule: 2 - 3 days | Monday - Friday | Flexible within the hours of 8:00 a.m. to 6:00 p.m.Compensation: $40–$50 per hour / based on experienceStart Date: ASAPRequirementsMaintain a smoke-free environment.Must be authorized to work in the United States.Reliable personal transportation required; mileage reimbursement provided.Fragrance-free.Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and flu), subject to applicable legal accommodations.CPR and First Aid certification preferred.Spanish or Farsi speaking is a plus.About Our FamilyWe are a family of three living in Palo Alto, made up of two working parents and our energetic two-year-old daughter, who truly lights up every room she enters. Between demanding careers and the joyful chaos of raising a toddler, our days are full, and our schedules are often unpredictable. Life has become wonderfully full, and we've realized that bringing the right person into our home will allow us to shift our energy away from managing endless to-do lists and toward spending more quality time together as a family, enjoying the slower moments we've been missing.Our home runs on routines, systems, and thoughtful planning. We appreciate organization, consistency, and creating an environment where everyone knows what to expect. We don't have family nearby, so the support we build around us is incredibly meaningful.

Right now, we're living in an apartment while preparing for the next chapter. Over the coming year, we'll be managing the renovation of our newly purchased home before eventually moving in. While we're excited about what's ahead, we also know it will add another layer of complexity to an already full season of life. We're looking for someone who can help us stay organized and grounded throughout the transition, bringing consistency and calm to both our current home and the move ahead.Our daughter is full of joy, curiosity, and energy, and she loves being around people. Connection and conversation are huge priorities for our family, so we keep her daily routine screen-free. This is primarily a household management role, but because family life happens alongside it, we'd love to find someone who enjoys young kids and brings a warm, grounding presence to our home.Perhaps most importantly, we're looking for a long-term partnership.

One of us grew up with a house manager who became an extension of the family for over a decade—someone who quietly kept everything running, cared deeply for the household, and became a trusted presence in everyday life. That experience shaped our vision for this role. We aren't simply hiring someone to complete tasks; we're hoping to welcome someone into our lives who takes genuine pride in creating a home that feels organized, peaceful, and well cared for. As our family grows and eventually transitions into our new home, we hope this role grows right alongside us.Who You Are / What We're Looking ForThe ideal candidate for this role is a seasoned, self-directed professional who brings warmth, structure, and genuine care to everything they do. You're the kind of person who walks into a home, quickly assesses what needs attention, and gets to work without waiting to be asked. You naturally create systems that simplify daily life, take pride in maintaining them, and genuinely enjoy helping a busy household feel more peaceful, efficient, and balanced.One of your greatest strengths is the kitchen.

You love to cook and find joy in creating fresh, wholesome meals from scratch. Meal planning, grocery shopping, and introducing new recipes are things you look forward to, not chores to check off. You understand the value of variety, enjoy working with seasonal ingredients, and are excited by the opportunity to prepare nutritious Mediterranean-inspired meals that help support a healthy family lifestyle.You're exceptionally dependable, punctual, and thrive in a household where routines matter. You understand that consistency creates peace of mind, and you can be counted on to follow through, think ahead, and anticipate needs before they arise. Whether you're keeping the pantry stocked, organizing the home, coordinating errands, or helping prepare for an upcoming move, you approach every responsibility with the same level of ownership and attention to detail.Most importantly, you're looking for more than your next position. You're excited by the opportunity to become a trusted, long-term household partner—someone who grows alongside our family, takes genuine pride in making our lives easier, and finds fulfillment in creating the kind of home where everyone can thrive.Key ResponsibilitiesMeal SupportFollow a Mediterranean dietary framework: fresh fruits and vegetables, meat, and fish; no sugar, no repeated meals, no leftoversPrepare lunch for one adult + our daughter up to 5 days per weekProvide dinner support 2–3 times per week through fresh meal, batch cooking, or meal prep (washing / chopping veggies and proteins) for the familyManage Amazon Fresh and household delivery ordersGrocery shopping as neededKitchen cleanup and maintenance after meal prep sessionsHousehold Organization & MaintenanceMaintain and build upon household organization systems; keep the home running smoothly day to dayDaily resets: tidy surfaces, pick up toys, vacuum high-traffic areas, light bathroom and kitchen cleaningPrepare home ahead of house cleanerWeekly fridge refresh: remove expired items, reorganizeMaintain pantry organization system after grocery restockingChange batteries, light bulbs, and smoke detectors as neededBe present and serve as point of contact for scheduled home service visits (HVAC, etc.)Seasonal clothing, décor, and bedding swapsToy and book rotationEvent and guest prep, including annual birthday party and occasional hostingPacking and unpacking for family travel, with special attention to toddler gearClean humidifiers and air purifiersLaundry & LinensWash, dry, fold, and put away laundry for the full householdWeekly linen and towel rotationOccasional ironing and steaming; special garment care as neededMaintain a tidy and well-stocked laundry areaInventory & ErrandsRestock pantry, fridge, and household suppliesManage running supply lists and recurring subscriptions (Amazon, Costco, Target), including diapers and wipesHandle returns, dry cleaning, and occasional gift shoppingMail and package handlingBreak down boxesDeep Cleaning & Special ProjectsOccasional deep cleans: refrigerator, oven, baseboardsOrganizational projects for toys, baby gear, and pantryStorage room organization and declutteringSupport with future move coordination: packing, storage clean-out, and listing items for saleFamily SupportLight supervision and backup childcare as neededOccasional weekend babysitting for date nights; future overnight coverage as the relationship growsSchool pickup and drop-offBackpack and snack prep as the child transitions to school ageAccess to and management of the shared family calendar; add relevant appointments and activities as neededEvent and appointment coordination on an as-needed basisVehicle UpkeepOccasional interior cleaning and refreshing of the family vehicle