Hotel Accounting Assistant

Accounting Administrative AssistantThe Accounting Administrative Assistant supports the Accounting Manager through administrative tasks, including invoicing, journal entries, bank reconciliations, and addressing accounting issues. The ideal candidate demonstrates proficiency in office tools, organizational prowess, attention to detail, and the ability to work independently while ensuring the confidentiality of financial information.Accounting Administrative Assistant responsibilities include, but are not limited to:Process and finalize daily deposits, meticulously documenting any discrepancies for comprehensive record-keepingManage the timely retrieval and distribution of department invoice files, promptly reporting discrepancies or issues to the Accounting ManagerCode invoices to appropriate general ledger accounts and enter accurate data into the accounts payable system upon approval by Department, Accounting, and General ManagersProcess approved purchase orders and maintain organized Microsoft Excel spreadsheets for effective record-keepingPost invoices in the property management system for homeowner and HOA administrative accounts upon manager approvalAssist with periodic inventory counts and facilitate the procurement of office supplies approved via purchase orderConduct daily cash and credit card reconciliation, monitor purchase orders and expenses, and handle billing for homeowner accountsManage accounts payable, maintain contact with vendors for balance and credit inquiries, and conduct balancing, auditing, and recording of general ledger accountsSupport monthly homeowner closeout processes, address homeowner inquiries, and conduct unit inspections on arrival daysProvide assistance to the Guest Services department as required, handling tasks such as answering phones and assisting guestsOrganize and record all HOA invoices, communicate with the HOA representative, and actively contribute to month-end processesOther duties as assignedWhat are we looking for?Ability to work nights and/or weekends as necessary to meet deadlines, particularly during the first half of the month and at year-end close in JanuaryProficiency with general office equipment and PC applications (i.e. multi-function copiers, word processing, spreadsheets, databases, Acumatica, email, remote desktop connections)Proficiency with Acumatica or experience with other accounting software; Demonstrated ability to learn new accounting systems quicklyExperience with property-level accounting and/or operations highly desiredDemonstrate sound organizational and interpersonal skillsCapable of using independent judgment: solid decision-making skillsAbility to manage time and work effectively in a fast-paced environmentKeen attention to detail with a strong commitment to accuracy and confidentialityActivator/self-motivated to accomplish goals, with a strong sense of responsibilityPassion for providing exceptional service to guests and team membersProven job reliability, diligence, dedication, and attention to detailTeamwork and collaborationMust be able to communicate clearly and professionally with guests, coworkers and supervisorsQualifying team members may enjoy the following benefits:Medical and Dental insuranceSupplemental insurance plans (ex.

Vision, Life, etc…)Paid Time Off401(k) retirement plan with company matchBereavement LeaveJury Duty PayEmployee Assistance ProgramDavid L. Brittain Scholarship ProgramTuition ReimbursementResort Accommodations DiscountAnd more!WE ARE MORE THAN JUST A WORKPLACE…We love what we do! Joining our team means being a part of a flourishing, culturally diverse, and dynamic group of people focused on creating lasting memories.

This is a place where friendships blossom and careers soar. As leaders in the hospitality and tourism industry, our company is rooted in a strong, caring culture steeped in rich history and respect. Whether you're looking for your first job or your next career opportunity, we offer a wide variety of rewarding roles where your contributions truly matter.

You will find your work rewarding as YOU make the difference to each of our guests. Start your journey today and turn a job into a career with Brittain Resorts & Hotels!We are an Equal Opportunity Employer of all qualified individuals, including minorities, women, veterans & individuals with disabilities. We participate in E-Verify.